Assistant Vice President, Regulatory Processes

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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

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Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION

The Regulatory Processes Team is responsible for the management and coordination of Core Compliance processes which have broad relevance across or between teams.

This includes:

• Regulatory filings

• Individual regulatory license regimes:

• UK Senior Manager and Certification Regime administration

• US SEC (SBSD)/CFTC (SD) Swap Associated Persons Designation administration

• US SEC 15a6 approval administration

• Annual General Fitness and Propriety Processes

• Compliance Training framework maintenance and development

• Compliance Policy framework maintenance and development

• Management information production/ co-ordination as part of the Compliance Risk Assessment process

• Management of the firms offshore regulatory licences and management of waivers

• Maintenance of regulatory waivers and exemptions

NUMBER OF DIRECT REPORTS

NIL

MAIN PURPOSE OF THE ROLE

The main purpose of the role is to:

• Perform key Regulatory Processes - Compliance functions to ensure that the processes within its remit run effectively and efficiently

• Propose and implement process improvements

• Ensure appropriate documentation of risks controls and processes working with Audit Risk and other stakeholders as appropriate

KEY RESPONSIBILITIES

You will be a key team player within the Regulatory Processes Team taking appropriate action for the delivery of your duties including:

• Responsibility for timely submission of Regulatory Returns for which Core Compliance is responsible
• Submit periodic and ad-hoc returns to regulators in line with required timeframes and deadlines
• Maintain a schedule of periodic regulatory returns due
• Manage communication with regulators on specific issues relating to returns
• Liaise internally to obtain information from other departments in order to be able to make filings in a timely manner
• Provide support and assistance where required for regulatory license regimes
• Conducting Annual Certification Process and Fit and Proper assessment for SMCR Certified Persons and Senior Managers
• Ensuring that staff are appropriately certified in line with the requirements of the UK Certified Persons regime
• Ensuring that the FCA Directory is updated as required within regulatory timescales
• Running reconciliation processes across all licensing regimes
• Ensuring that staff in scope of the US Swap Associated Persons regime and 15-a6 regime are identified and registered appropriately with the US regulators
• Provide support and assistance where required for the annual Swap AP Fitness and Propriety assessment and Declaration Processes.
• Ensuring that the F&P process for Conduct staff runs smoothly and is completed on time
• Provide support and assistance where required for the maintenance of the Core Compliance Policy framework
• Reviews / updates to the Core Compliance policy and procedure documents for London and MUS(EU) as well as the MUS International policies owned by Compliance
• Managing the process of socialisation of policy changes / new policy with stakeholders across the business EMEA and International offices GCD MUSHD and other Tokyo stakeholders. This includes the management of the governance structure for Policy approvals
• Provide support and assistance where required for the maintenance and implementation of the Core Compliance Training framework
• Development and approval of the annual EMEA-wide Core Compliance training needs assessment and associated training plan including socialization and coordination with all EMEA offices and Tokyo.
• Development and maintenance of Core Compliance training materials
• Managing the rollout of training across all EMEA offices using the internal programme (LEAP) (and where applicable MUS Asia)
• Completion monitoring and follow up / escalation for Core Compliance training issued across London MUS(EU) and MUS DIFC
• Provide support and assistance where required on the regulatory waivers and exemptions application processes.
• Prepare waiver/exemption application forms when required.
• Maintain up-to-date log with all open waivers/exemptions
• Monitor existing waivers and exemptions to make sure we apply for extension when
• Provide support and assistance where required on the offshore license payment and maintenance processes.
• Manage MUFG Securities offshore licences including any payments that need to be made as a result of holding a licence
• Provide support and assistance for the production of management information
• Undertake the creation of management information for both local and functional reporting within the required timelines
• Understand the status on project/initiatives regulatory communication issues areas of increasing risk amongst others from across the compliance department.
• Collate input from multiple teams and senior management
• Identify and provide areas of improvement in the MI production process
• Provide support and assistance for the compiling the information regarding the semi-annual Compliance Risk Assessment
• Managing and compiling information across EMEA on individual elements of the risk assessment
• Preparing narrative in relation to the risk assessment scores
• Ensuring reports are completed accurately and on time and cascaded to key stakeholders in Head Office
• Identifying areas for improvement in the consolidation process
• Provide support and assistance for the Breach Management
• Undertake the preparation of metrics and reporting of breaches to Compliance Management.
• Identify areas for improvement in the breach management process
• Implementing continuous improvement within the remit of the Regulatory Processes team

This list of responsibilities is expected to change over time as the Regulatory Processes Team evolves.

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential

• Knowledge of SMCR Regime

• Ability to manage complex processes

• Ability to identify inefficiencies and improve processes

• Ability to work on multiple high priority items together

• Prior experience in a task-oriented team working to multiple deadlines

• Strong attention to detail

• Proficient in Excel Word and PowerPoint

• Strong team player willing to work in a collaborative constructive and proactive manner with colleagues

Desirable

• Knowledge of US Swap AP (CFTC and SEC) regulatory requirements

• Knowledge of MI and metrics creation

• Knowledge of compliance risk assessment processes

• Knowledge of UK and US regulatory filings

• Good communication skills with a sense of empathy

Education / Qualifications:

• University degree or equivalent

PERSONAL REQUIREMENTS

• Excellent communication skills

• Results driven with a strong sense of accountability

• A proactive motivated approach.

• The ability to operate with urgency and prioritise work accordingly

• Strong decision making skills the ability to demonstrate sound judgement

• A structured and logical approach to work

• Strong problem solving skills

• A creative and innovative approach to work

• Excellent interpersonal skills

• The ability to manage large workloads and tight deadlines

• Excellent attention to detail and accuracy

• A calm approach with the ability to perform well in a pressurised environment

PERFORMANCE AND DUTIES

The role holder will be assessed in accordance with their employing entitys performance framework and process with relevant input obtained from the dual hatting entity as relevant.

As duties and responsibilities change the job description will be reviewed and emended in consultation with the role holder. The role holder will carry out other duties as are within the scope spirit and purpose of the role as requested by their line manager or Department Head.

MANAGING CONFLICTS OF INTEREST

• The role holder will have responsibilities for both MUFG Bank and MUFG Securities EMEA plc.

• The role holder will be required to perform their duties and responsibilities on an entity neutral basis without favour.

• The role holder is required to follow regulatory requirements applicable to ensure each business is appropriately supported and to maintain the legal entity integrity of each of MUFG Bank and MUS.

• Working terms are dictated by functional mandates the terms of the Dual-Hat Arrangement Agreement in place between MUFG Bank and MUFG Securities EMEA plc and any other relevant agreements entered into between MUFG Bank and MUFG Securities EMEA plc.

• The role holder will have responsibility for identifying and resolving where there may be a difference or conflict in needs between MUFG Bank and MUFG Securities EMEA plc escalating to their manager where required.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued respected and their opinions count. We support the principles of equality diversity and inclusion in recruitment and employment and oppose all forms of discrimination on the grounds of age sex gender sexual orientation disability pregnancy and maternity race gender reassignment religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.