Project Manager Admin III

San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Role:: Project Manager - Admin III Location :: San Francisco CA United States 94105 (Onsite) Pay Rate:: USD$86.81 - 90.53 / hr on W2 Summary

The Mid-Level Project Manager (PM) will support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. They will coordinate and complete projects on time within scope and within budget overseeing day to day execution under Cliens direction.

Responsibilities

Coordinate end to end project activities for several AMER office projects in parallel.
Develop and maintain detailed project plans and schedules - set deadlines assign tasks and monitor progress against milestones and budgets.
Manage changes to project scope schedule and costs using appropriate approval and verification processes and track performance using project tools and metrics.
Coordinate with internal teams and external partners (landlords general contractors vendors) on site access logistics and recurring project meetings.
Prepare and distribute agendas meeting minutes action items and status reports. Track and drive closure of open issues across projects.
Maintain CapEx and budget trackers (commitments change orders forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks procurement processes.
Prepare concise monthly financial and status summaries including variance explanations for Real Estate & Workplace and Finance stakeholders.
Keep project documentation organized and current in Databricks systems.
Help standardize and maintain templates for status reports checklists trackers and other project artifacts across AMER projects.
Support workplace readiness and handover including FF&E minor works signage punch lists and day one readiness with Workplace IT/AV Security and vendors.
Track completion of close out requirements (O&M manuals warranties as builts training) from landlords/GCs and ensure smooth transition to operations.
Meet with internal stakeholders to clarify requirements and objectives and provide clear regular updates to cross functional and leadership audiences.

Requirements

5 years as a Project Manager / Project Coordinator on commercial office or corporate interiors projects ideally multi site.
Proven ability to manage and prioritize multiple projects simultaneously with strong follow through.
Experience working with landlords general contractors and vendors on tenant improvements and base building projects.
Strong skills with spreadsheets and project tools (e.g. Smartsheet Asana or similar; presentation tools such as Slides/PowerPoint) and comfort owning trackers and reporting.
Excellent written and verbal communication - able to synthesize complex project detail into clear concise updates for cross functional teams and leadership.
Highly organized detail oriented and effective in a fast paced ambiguous environment.

Skills

Project Management

Role:: Project Manager - Admin III Location :: San Francisco CA United States 94105 (Onsite) Pay Rate:: USD$86.81 - 90.53 / hr on W2 Summary The Mid-Level Project Manager (PM) will support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Work...

Role:: Project Manager - Admin III Location :: San Francisco CA United States 94105 (Onsite) Pay Rate:: USD$86.81 - 90.53 / hr on W2 Summary

Responsibilities

Coordinate end to end project activities for several AMER office projects in parallel.
Develop and maintain detailed project plans and schedules - set deadlines assign tasks and monitor progress against milestones and budgets.
Manage changes to project scope schedule and costs using appropriate approval and verification processes and track performance using project tools and metrics.
Coordinate with internal teams and external partners (landlords general contractors vendors) on site access logistics and recurring project meetings.
Prepare and distribute agendas meeting minutes action items and status reports. Track and drive closure of open issues across projects.
Maintain CapEx and budget trackers (commitments change orders forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks procurement processes.
Prepare concise monthly financial and status summaries including variance explanations for Real Estate & Workplace and Finance stakeholders.
Keep project documentation organized and current in Databricks systems.
Help standardize and maintain templates for status reports checklists trackers and other project artifacts across AMER projects.
Support workplace readiness and handover including FF&E minor works signage punch lists and day one readiness with Workplace IT/AV Security and vendors.
Track completion of close out requirements (O&M manuals warranties as builts training) from landlords/GCs and ensure smooth transition to operations.
Meet with internal stakeholders to clarify requirements and objectives and provide clear regular updates to cross functional and leadership audiences.

Requirements

5 years as a Project Manager / Project Coordinator on commercial office or corporate interiors projects ideally multi site.
Proven ability to manage and prioritize multiple projects simultaneously with strong follow through.
Experience working with landlords general contractors and vendors on tenant improvements and base building projects.
Strong skills with spreadsheets and project tools (e.g. Smartsheet Asana or similar; presentation tools such as Slides/PowerPoint) and comfort owning trackers and reporting.
Excellent written and verbal communication - able to synthesize complex project detail into clear concise updates for cross functional teams and leadership.
Highly organized detail oriented and effective in a fast paced ambiguous environment.

Skills