Medical Education Coordinator, Pediatric Clerkship Program

Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence kids and their families are at the center of all we do. Ann & Robert H. Lurie Childrens Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

General Summary of Position Responsibility:

This position provides administrative support as it relates to the onboarding maintaining and exiting of all trainees/students in the respective educational program affiliated with the assigned division and ensures compliance with all training requirements. The Medical Education Coordinator works closely with Divisional Leadership to provide comprehensive support to academic trainings that are focused on Pediatrics Residents/ students.

Essential Job Functions:

• Collaborating with Clerkship Leadership to coordinate the educational programs within the Pediatrics Clerkship.
• Responsibility for aggregating required student documentation from Feinberg School of Medicine systems; primary contact for medical students during their Pediatrics rotation.
• Organizing clerkship orientation sessions exam logistics mid-rotation check-ins and collection of evaluation materials; coordinating grade meetings with the Clerkship Directors..
• Point of contact for assigned medical students and communication of onboarding requirements for Feinberg School of Medicine and Lurie Childrens Hospital.
• Coordinating annual clerkship education activities in OASIS/New Innovations (or other designated platforms) including student evaluations case logs and required compliance tracking
• Ensuring annual visa paperwork is submitted (when applicable) administrative support for Resident (s) needs maintain all training records for current and previous fellows.
• Processing completion requirements for departing students including return of Lurie disseminated property (manuals access cards etc.)Primary contact for changes to the medical student rotation schedule and any clerkship-specific requirements.
• Collaborating with Feinberg School of Medicine and Lurie Medical Education staff including the data entry and maintenance of evaluation and performance documentation platforms.
• Collaborating with Associate Director of Medical Education to assure appropriate reporting metrics for the Pediatrics Clerkship
• Assisting the educational program to follow the policies and procedures as outlined by the Feinberg School of Medicine and LCME.
• Managing the Pediatrics Clerkship student call and duty schedule if applicable.

• Collaborates with Division Leadership to coordinate the educational programs within their respective Division.

• Responsible for aggregating application materials from appropriate source contact for residency applicants and trainees.

• Organize Divisional interview schedule with candidates and appropriate faculty collection of evaluation materials and arrangement of appropriate candidate ranking for open positions.

• Point of contact for matched candidate and communication of onboarding paperwork for McGaw Medical Center and Lurie Childrens Hospital

• Responsible for New Resident Divisional orientation and coordinating Department McGaw Medical Center Orientation.

• Coordinates Maintenance of Stipend B form for returning resident(s) Resident(s) annual education activities in the New Innovations environment.

• Ensures annual visa paperwork is submitted (when applicable) administrative support for Resident (s) needs maintain all training records for current and previous fellows.

• Processes graduating fellow sign-out sheet which includes completion of all outstanding clinical encounters collection of Lurie disseminated property (lab coats pagers etc).

• Primary recipient of requests for internal and external resident rotations which includes creating and maintaining a schedule of Division specific activities within the resident rotation block.

• Coordinates with Lurie Childrens Medical Education Department as well as residents home institution to assure appropriate institutional agreements are in place capturing appropriate onboarding documentation (including licensure insurance employee health records block schedules etc) schedule creation for rotation with Division requesting appropriate systems access.

• Primary contact for changes to the resident rotation schedule and any Division specific requirements.

• Collaboration with the McGaw Medical Center including the data entry and maintenance of the New Innovations (fellowship training documentation software) platform.

• Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership

• Collaboration with the Lurie Childrens Medical Education Department to assure appropriate reporting metrics for the assigned area.

• Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME).

• Organizes and attends the Divisions clinical competency committee program evaluation committee and annual program review.

• Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.

• Manage the Divisional Trainee On-Line On Call Schedule if applicable.

• Other duties as assigned.

Knowledge Skills and Abilities:

• Bachelors Degree Required; minimum two years of related administrative experience required. A combination of education and experience will be considered in lieu of either area.
• Excellent leadership organizational and analytical skills ability to work with teams strong written/verbal communication.
• Strong planning and coordination skills.
• Ability to work independently and exercise good and professional judgment.
• Knowledge of medical terminology and medical education programs preferred.
• Experience in an Academic Medical Center preferred
• Extensive knowledge and experience working with Microsoft applications.

General Understanding and Nature of the Position Description

In accordance with the Americans with Disabilities Act the above statements are intended to describe the general nature and level of work being performed by people assigned to this job classification. These statements are not intended to be an exhaustive list of all responsibilities duties and skills of personnel so classified.

3/28/2024

Education

Pay Range

At Lurie Childrens we are committed to competitive and fair compensation aligned with market rates and internal equity reflecting individual contributions experience and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.In addition to base salary Lurie Childrens offer a comprehensive rewards package that may include differentials for some hourly employees leadership incentivesfor select roles health and retirement benefits and wellbeing programs. For more details on other compensation consult your recruiter or click the followinglink to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO) Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life AD&D and Disability

• Critical Illness Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Childrens facilities

• Discount purchasing program

Theres a Place for You with Us

At Lurie Childrens we embrace and celebrate building a team with a variety of backgrounds skills and viewpoints recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly appreciate differences and make meaningful connections that foster belonging. This is a place where you can be your best so we can give our best to the patients and families who trust us with their care.

Lurie Childrens and its affiliatesare equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity or expression religion national origin ancestry age disability marital status pregnancy protected veteran status order of protection status protected genetic information or any other characteristic protected by law.

Support email: