Billing Specialist, Sr. Associate, Investment Management

Job Title: Billing Specialist Sr. Associate Investment Management

Location: Mumbai

Company Profile

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking securities investment management and wealth management services. The Firms employees serve clients worldwide including corporations governments and individuals from more than 1200 offices in 43 countries.

As a market leader the talent and passion of our people is critical to our success. Together we share a common set of values rooted in integrity excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn to achieve and grow. A philosophy that balances personal lifestyles perspectives and needs is an important part of our culture.

Department Profile

Morgan Stanley Investment Management (MSIM) together with its investment advisory affiliates has more than $1.8 Trillion in assets under management or supervision as of September 30 2025. Morgan Stanley Investment Management strives to provide outstanding long-term investment performance service and a comprehensive suite of investment management solutions to a diverse client base which includes governments institutions corporations and individuals worldwide.

Role Overview:

The Investment Management Billing Specialist is responsible for managing end-to-end billing operations for investment management clients. This role ensures accurate account setup timely invoicing proper accruals and compliance with internal controls and regulatory requirements. The position requires strong analytical skills attention to detail and the ability to work collaboratively with portfolio managers finance teams and client service teams.

Key Responsibilities:

1. Account & Client Setup

• Establish and maintain client accounts in billing systems.
• Validate client agreements fee schedules and billing instructions.
• Ensure accurate mapping of portfolios to client accounts.

2. Onboarding Workflow

• Coordinate with client onboarding teams to capture billing requirements.
• Review legal documentation for fee terms and service-level agreements.
• Set up billing parameters and ensure readiness for invoicing.

3. Portfolio Aggregation

• Consolidate portfolio/account data for fee calculation including aggregation across multiple mandates or pooled vehicles.
• Validate portfolio valuations and reconcile discrepancies.
• Ensure accurate allocation of fees across accounts and sub-accounts.

4. Accruals

• Calculate monthly/quarterly accruals for management fees.
• Post accrual entries in the general ledger.
• Monitor variances between accruals and actual invoicing.

5. Invoicing & Distribution

• Generate invoices based on agreed fee schedules.
• Validate invoice accuracy against portfolio valuations and agreements.
• Distribute invoices to clients and internal stakeholders.

6. Pooled Invoices

• Consolidate multiple accounts into pooled invoices where applicable.
• Ensure correct allocation of fees across pooled structures.
• Maintain transparency and audit trail for pooled billing.

7. Payments

• Track client payments and reconcile against invoices.
• Follow up on outstanding receivables and escalate as needed.
• Process refunds or adjustments in compliance with policies.

8. General Ledger & Postings

• Record billing transactions in the GL accurately and timely.
• Reconcile billing-related GL accounts monthly.
• Support internal and external audits with required documentation.

Qualifications & Skills:

• Education: Bachelors degree in Finance Accounting or related field (CPA / CFA preferred)
• Experience: 510 years in Investment Management or Wealth Management billing space
• Strong understanding of financial instruments and portfolio accounting
• Proficiency in Revport or any other billing platforms.
• Excellent analytical problem-solving and communication skills.
• Advanced Excel skills; familiarity with data aggregation tools.
• Proficiency in a BI tools like Tableau and Power BI is an add on.
• Strong communication and stakeholder management skills.

Competencies:

• Attention to detail and accuracy.
• Ability to work under tight deadlines.
• Strong stakeholder management and collaboration skills.
• Process improvement

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley we raise manage and allocate capital for our clients helping them reach their goals. We do it in a way thats differentiated and weve done that for 90 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

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Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds talents perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting developing and advancing individuals based on their skills and talents.