Assistant Director, Office of Sponsored Programs – Administrative Services

Working Title: Assistant Director Office of Sponsored Programs Administrative Services

State Role Title:N/A

Position Type:Administrative & Professional (Non-teaching Faculty)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Vice President - REDI

Department: 539001 - Sponsored Programs Accounting

Pay Rate:Commensurate with Experience

Specify Range or Amount:

Is this a JMU only positionNo

Is this a grant-funded positionYes. This is a grant-funded position and is contingent upon continued funding.

Is this a Conflict of Interest designated positionNo

Beginning Review Date:3/7/2026

About JMU:

Mission
We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.

Vision
To be the national model for the engaged university: engaged with ideas and the world.

Who We Are
Situated in the heart of Virginias beautiful Shenandoah Valley the city of Harrisonburg is a vibrant community with a population of approximately 52000. Harrisonburg is conveniently located approximately 120 miles from Washington D.C. and Richmond VA.

JMU is a selective public institution with a growing national reputation for offering experiences that lead to an outstanding education and supportive environment for students faculty and staff. The student body includes approximately 21000 undergraduate and 1800 graduate students with over 1000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts science and technology and professional disciplines at the undergraduate masters and doctoral levels. JMU has achieved national recognition for the high quality of its academic programs focus on maintaining strong student/faculty interaction and innovative faculty research.

General Information:

The Assistant Director within the Office of Sponsored Programs-Administrative Services plays a pivotal role in fostering the growth of external funding at James Madison University including oversight of the grants specialist team and coordinating with other stakeholders. Additionally the assistant director reviews research and related contracts preparing guidance for the offices Authorized Organizational Representatives to support negotiation and signing. Finally the assistant director also oversees the development of training material for the campus community.

Duties and Responsibilities:

* Oversight of the grants specialists team: This position exercises authority in leading and directing a team of grants specialists including setting priorities and ensuring consistent application of organizational standards across all sponsored project proposals with a special emphasis on budgets. Duties include supervising the team so that funding proposals are developed reviewed and submitted efficiently and effectively in accordance with university policies and procedures and sponsor guidelines as well as arranging appropriate professional development for the team. Furthermore as JMU is an emerging R2 institution with a growing research portfolio the position in collaboration with OSP-AS leadership will develop new workflows and processes to further streamline operations.

* Contract review: The position provides front-line analysis of contractual provisions in research and related contracts to confirm compliance with organizational policies and standards recommending revisions and coordinating with leadership (particularly the associate director) on nonstandard terms. The assistant director identifies such terms prepares contract summaries and suggests alternative language as appropriate typically in coordination with University Counsel and other stakeholders (e.g. the intellectual property officer or information security officer). As appropriate the assistant director assists with negotiations.

* Resource and training development: The position provides oversight and decision-making authority for designing and maintaining JMUs budgeting training framework especially setting programmatic priorities. These include internal resources for the OSP-AS team (e.g trainings relevant to grants specialists) as well as trainings for the PI community (e.g. what a PI needs to know about specific funder budgeting policies). In the frequently-evolving funding landscape this includes developing in-house trainings on specific sponsors electronic systems and/or new regulations.

* Coordination with other stakeholders: The assistant director coordinates with other offices across campus to facilitate timely submission of competitive sponsored program proposals.

* Sponsored Programs administrative services as appropriate: The assistant director should excel as a senior grants specialist and be able to personally oversee budget development proposal review and provide related services especially for particularly difficult programs (e.g. international funders significant cost share etc.).

* Contribute to the Strategic Planning and Smooth Operation of OSP-AS: A key responsibility of the assistant director is in the drafting of appropriate policies and procedures for the review of the associate director and other OSP-AS leadership. The policies and procedures should streamline the operation of OSP-AS ensure adherence to research administration best practices and ensure JMUs continued eligibility for federal and state funding.

Qualifications:

Required Qualifications:
An advanced degree in research administration or extensive experience in research administration with a bachelors degree in a relevant field
Familiarity with the pre-award process including budget development
Prior experience with electronic research systems
Strong attention to detail and strong organizational skills
Ability to work independently and as part of a team in a fast-paced environment
Proficiency in multi-tasking and prioritizing assignments in a deadline-driven environment
Excellent written and verbal communication skills

Preferred Qualifications:
University and Sponsored Programs experience
Knowledge of the Uniform Guidance (2CFR 200)
Ability to use multiple software systems
Demonstrated supervisory skills

Additional Posting Information:

JMUs Dual Career and Community Resources Program is available for candidates that will be relocating to the area. For more information please visit of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.

We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: .

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at or You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.