1400 West Washington Street

Phoenix AZ 85007

Salary: $75000 - $85000

Grade: 22

This position will remain open until business needs are met

The Policy Planning and Project Manager serves as a key strategic link between executive leadership financial operations and program execution. Reporting to the Agency Deputy Director the role translates the agencys mission into clear measurable actions.

Working closely with budget and financial teams the position ensures policy initiatives are fiscally sustainable and aligned with the agencys 5-year strategic plan.

During the legislative session the role partners with the legislative liaison to analyze proposed laws for operational impact and strategic alignment.

This position may be available for remote work within Arizona (2 days per week in the office/hoteling).

Assist Agency Leadership with managing all aspects of the agencys 5-Year Strategic Plan by coordinating the development implementation and annual refresh of the agencys long-term strategic goals. Manage the agencys Strategic Plan Scorecard by maintaining the agencys performance metrics with the dashboard to track progress toward 5-year outcomes and annual objectives ensuring transparency in meeting stated goals and other assigned metric tracking as assigned. Utilize scorecard data to identify underperforming areas/objectives and lead process-improvement projects to drive operational efficiency.

Assist with managing cross-agency continuous improvement efforts in alignment with the Arizona Management System (AMS) and lead initiatives to enhance agency efficiency with AMS including AMS agency and team assessments.

Act as a central hub for policy development and analysis ensuring all agency divisions are aligned. Lead the project management effort to integrate new programs/mandates into the agencys existing policy framework and assist with implementation. Synthesize and translate complex agency data technical reports and statutory requirements into accessible Agency Fact Sheets and develop and maintain a standardized suite of informational materials that define the agencys mission core services and 5-year strategic goals to ensure consistent messaging across all divisions.

Lead the development of white papers & briefing books with research and other high-level briefing materials for Agency Leadership to support executive decision-making and public testimony. Create tailored informational packages or stakeholder toolkits for local government partners advocacy groups and the public to explain the impact of agency policy changes or state programs.

Partner with the Financial Operations team to ensure budget requests are directly tied to strategic plan priorities. Analyze the cost-effectiveness of new policy proposals and major agency projects. Develop systems to monitor adherence to state/federal regulations audit findings and executive orders. Serve as a central hub for Agency compliance and reporting life cycle. Manage a Master Compliance Calendar which involves developing and maintaining a centralized dashboard of all federal state and internal reporting deadlines.

The role will work collaboratively with respective agency managers to ensure that all reports are completed and submitted in a timely manner. Furthermore the role is responsible for strict document control ensuring that all final reports submitted to external agencies are archived and easily accessible for future reference or comparative analysis.

Assist with organization and response management for audits and requests. The position coordinates with programmatic staff ensuring they provide the necessary files within the required timeframes. To facilitate this the incumbent proactively maintains and organizes evidence throughout the year compiling files such as meeting minutes policy memos and signed agreements so that documentation is readily available when an audit or request commences.

Assist with establishing the fundamental framework of the organization by developing refining and maintaining comprehensive policies and procedures. Rather than simply documenting tasks this role ensures that organizational workflows are standardized transparent and aligned with strategic goals by translating complex operational requirements into clear actionable guidance. Through a continuous cycle of cross-functional collaboration and periodic reviews the position identifies procedural gaps mitigates operational risk and integrates modern efficiencies to ensure that internal protocols remain current. By creating a reliable roadmap for consistent execution this role provides the structure necessary to maintain organizational integrity and foster long-term operational excellence.

Knowledge:

Full range of complex management functions of a responsible and confidential nature

Comprehensive knowledge of agency rules regulations policies and procedures

Comprehensive knowledge of programs administered by the agency

Federal and state laws governing agency programs

Principles and practices of public administration

Skills:

Managing and balancing various management and administrative functions and presenting information on complex issues and ideas clearly and effectively both orally and in writing

Gathering organizing and summarizing information and data from varied sources creating and maintaining comprehensive reports

Reading understanding and interpreting complex federal state agency and legislative rules laws policies and procedures

Initiating and maintaining complex and difficult working relationships with a diverse group of staff

Composition of policy procedures correspondence issues and position papers

Planning analyzing and coordinating activities

Establishing priorities

Abilities:

Respond to internal and external customers with tact diplomacy accuracy and appropriate and timely information

Identify and analyze organizational and/or procedural problems and determine effective solutions

Create maintain and complete special projects and reports with accuracy and timeliness

Interact with other agencies outside representatives and community groups/leaders

Review state regulations and interpret the intent for application purposes

Analyze state regulations for the development of policy and procedures

Coach counsel mentor listen and lead in a fast-paced environment

Bachelors degree from an accredited college or university with major coursework in Public Administration Public Policy Business Administration or a related field

Four (4) years of increasingly responsible professional experience in the areas of government public policy or public administration

Experience working in a public agency is preferred

The State of Arizona offers a comprehensive benefits package including:

Sick leave

Retirement plan

Health and dental insurance

Vacation with 10 paid holidays per year

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS)

Please note enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Mariem Ly at