Client Service Representative

Client Service Representative

Location: Novato CA (Onsite)
Employment Type: Direct Hire
Industry: Financial Services

About the Company

Our client is a well established financial services firm dedicated to providing personalized financial planning and investment strategies built on trust integrity and long term relationships. Their team supports high-net-worth individuals and families with a comprehensive fiduciary approach to wealth management and client service. The firm prides itself on professionalism confidentiality and delivering an exceptional client experience.

Position Overview

The Client Service Representative is a key member of the client experience team and serves as the primary point of contact for clients. This role supports advisors and operations by managing client communications account administration and service requests while maintaining the highest standards of accuracy confidentiality and professionalism. The ideal candidate is detail-oriented service-driven and thrives in a fast paced highly regulated financial services environment.

Key Responsibilities

• Serve as the first point of contact for clients via phone email and in person delivering professional and responsive service

• Manage and maintain client accounts using Redtail CRM ensuring accuracy and completeness of records

• Assist with client onboarding account updates and service requests

• Coordinate electronic document processing including e-signatures and compliance documentation

• Support advisors and operations with scheduling Zoom meetings and client follow-ups

• Collaborate with internal team members to update and process client account changes

• Handle client inquiries and concerns with professionalism initiative and discretion

• Maintain strict confidentiality and adhere to compliance requirements including fingerprinting attestations and training participation

Qualifications & Skills

• Previous experience in client service administrative support or account management

• Experience in wealth management financial services or private client environments strongly preferred

• Proficiency with CRM systems: Redtail CRM experience highly desirable

• Strong organizational and time-management skills with the ability to prioritize effectively

• Excellent verbal and written communication skills with a strong customer-service mindset

• High level of professionalism discretion and attention to detail

• Ability to work independently while collaborating in a team oriented office environment

• Familiarity with financial industry compliance standards is a plus

Annual compensation range is $75000 to $85000.