Floating Accounting Specialist (AP-Focused)

Floating Accounting Specialist (AP-Focused)

Position Summary

The Accounting Department Floating Support Specialist is a flexible detailâoriented role designed to support multiple functions within the accounting department as operational needs evolve. At this time the position will primarily support the Accounts Payable (AP) department assisting with invoice processing vendor communication payment workflows and other APârelated tasks. As departmental needs shift this role may also provide coverage across additional accounting functions.

This position plays a key role in maintaining continuity during peak periods staff absences and ongoing system transitions. The ideal candidate is highly organized comfortable working across multiple platforms and adaptable in a fastâpaced environment.

This is an onsite position in our Miami office.

Job Responsibilities

Primary AP Support (Current Focus)

• Process vendor invoices with accuracy and attention to detail
• Review invoices for proper coding approvals and supporting documentation
• Support the Accounting Team by entering and reconciling accounts payable invoices utilizing QuickBooks and our legal software.
• Act as a liaison between the Accounting Team and the attorneys assistants to facilitate timely payment of invoices.
• Assist with weekly payment runs including preparing batches and verifying payment data
• Reconcile vendor statements and resolve discrepancies
• Communicate with vendors regarding payment status missing documentation and issue resolution
• Maintain organized AP records and ensure timely updates in tracking systems

Floating Support Across Accounting Functions

• Provide flexible support across billing collections payments reconciliations and general administrative tasks as assigned
• Navigate and work efficiently across multiple systems including legacy platforms and newly implemented systems during the transition period
• Accurately track tasks followâups and statuses using spreadsheets and internal tracking tools
• Conduct frequent outbound phone calls to follow up on outstanding items resolve issues and obtain needed information
• Maintain clear documentation and timely updates to ensure accurate reporting and handoffs
• Support process improvements and assist with testing training and adoption of new systems as they are rolled out
• Ensure deadlines are met while maintaining a high level of accuracy and attention to detail
• Work independently in a remote environment while remaining responsive accountable and communicative with the team

Required Skills & Qualifications

AP ClerkSpecific Requirements

• Understanding of basic accounting principles related to Accounts Payable
• 1 years of experience in accounts payable role
• Experience in law firm accounting department is a plus
• Exceptional organizational skills and attention to detail
• Strong communication and interpersonal abilities
• Technical proficiency
• Experience processing invoices reviewing documentation and performing data entry with high accuracy
• Ability to identify discrepancies and resolve vendor issues professionally
• Familiarity with AP workflows such as invoice approval routing payment cycles and vendor maintenance
• Comfort working with accounting systems and performing lookups verifications and reconciliations

General Requirements

• Exceptional followâup and organizational skills
• Strong phone communication skills and comfort with frequent outbound calls
• Ability to navigate Excel and learn new computer programs efficiently
• Strong attention to detail and time management skills
• Experience in roles requiring detailed tracking followâup or case/status management
• Experience using spreadsheets or tracking tools to manage workflows

Additional Attributes

• Adaptable and comfortable working in an environment undergoing system and process changes
• Willingness to learn new systems and workflows as the firm modernizes its technology stack
• Collaborative mindset with the ability to shift priorities as department needs change
  
  

What We Offer

• Opportunity to grow within a litigation-focused legal team
• Stable role suited for individuals who thrive on structure follow-through and ownership of their work
• Hourly rate depending on depth and years of experience
• Annual performance reviews with potential for increase in salary
• Flexible work hours
• Medical Insurance Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
• Optional Dental & Vision Insurance
• Optional Voluntary Life and Disability Insurance
• Optional Voluntary Accident Insurance
• Optional Critical Illness Insurance
• Optional Cancer Insurance
• Optional Hospitalization Insurance
• Optional Health Savings Account
• Optional Flexible Spending Account
• 401k after one calendar year of employment
• Paid time off (PTO) to support your overall well-being

Come Join our accounting team in Miami!

About Lydecker:

Lydecker is an AV-rated full-service law firm with over 150 attorneys Nationwide! Our firm has earned a strong and positive reputation for its tenacious defense and protection of the best interests of its clients and for obtaining optimal results. Our long-standing relationships with our clients are grounded in mutual trust and an understanding of each clients needs and goals.

Vision:

Our vision at Lydecker is to be a trusted partner that redefines excellence in legal services. We envision a future where our innovative approach to client service sets new standards in the legal industry. With a relentless commitment to integrity collaboration and excellence we aspire to be the first choice for clients seeking unparalleled solutions and results. Together we will shape the future of legal practice empowering individuals and clients to thrive in an ever-evolving world.

Mission Statement:

At Lydecker our mission is simple: to exceed client expectations with efficient strategic and collaborative service. We are dedicated to long-term success for our clients attorneys and staff fostering a culture of excellence and teamwork.

Company Values:

Excellence: At Lydecker we are committed to excellence in all that we do. We strive for the highest standards of quality professionalism and innovation in delivering legal services. Our dedication to excellence drives us to continually improve adapt and exceed expectations.

Integrity: Integrity is the cornerstone of our relationships both internally and with our clients. We conduct ourselves with honesty transparency and ethical behavior always. Trust is paramount and we uphold the highest standards of integrity in every interaction decision and action we take.

Collaboration: We believe in the power of collaboration to achieve greater success. At Lydecker we foster a culture of teamwork respect and support among our attorneys and staff. By working together seamlessly leveraging diverse perspectives and sharing knowledge we maximize our collective talents to deliver exceptional results for our clients.

Care: We take care of our people because we genuinely care about each one of them and we believe that by fostering a culture of care we can create a more resilient supportive and successful organization for all. We show that we care about our employees through employee well-being professional growth and development work-life balance diversity and inclusion and community engagement.

Why Join Lydeckerâ We are a growing national litigation firm built on the traditional values of hard work and taking care of our clients.

Diverse and Inclusive Ownership & Administrative Leadership. We take pride in having a significant portion of our attorneys and administrative leadership being a part of diverse groups. Many of our Firms Shareholders and Administrative Leadership Team self-identify as historically underrepresented groups such as people of color women persons with disabilities and/or LGBTQIA.

Career Advancement Prospects. We are sprinting toward growth and invite you to sprint alongside us! Experience swift career progression hands-on litigation learning and abundant opportunities for professional development with mentoring from more senior attorneys in small collaborative practice groups.

Flexible Work-Life Integration. We value your need to have a flexible schedule and work from home and hybrid work opportunities. Enjoy work life balance at our firm.

Extensive Perks. Competitive salaries quarterly bonus opportunities based on billable hours paid time off top-notch medical insurance with no copay for outpatient mental health access paid parking or commuter benefits and a robust 401k plan.

To learn more about Lydecker LLP please visit our website atââor visit LinkedIn #LydeckerCareers #LydeckerLife #LydeckerAuthenticDiversity

Lydecker LLP is an Equal Opportunity Employer and does not discriminate based on race color religion sex sexual orientation gender identity or expression national origin age disability.

Lydecker is not currently accepting resumes or inquiries from outside recruiters or agencies.
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Required Experience:

IC