Chief Operations Officer (COO)

PENDERGAST ELEMENTARY SCHOOL DISTRICT

Job Description

Job Title: Chief Operations Officer (COO)

EXEMPT: Yes JOB CODE:

SALARY LEVEL: Administrative DEPARTMENT: Operations

LOCATION: District OfficeTERM OF EMPLOYMENT: 12 Month

REPORTS TO: Superintendent DATE APPROVED: February 3 2026

POSITION LEVEL: Cabinet

SUMMARY: The Chief Operations Officer (COO) serves as the districts senior executive responsible for leading a high-performing operations enterprise that supports teaching learning and long-term organizational sustainability. Working collaboratively with the Superintendent and executive leadership the COO ensures operational systems are reliable responsive compliant and aligned to the districts strategic priorities and core values.

The COO leads a comprehensive and complex portfolio encompassing nearly half of the districts workforce balancing day-to-day operational excellence with continuous improvement and long-term close partnership with the Chief Learning & Innovation Officer (CLIO) and other executive leaders the COO evaluates and refines operational structures and service delivery models to reduce friction for schools improve responsiveness and scale select operational strengths into revenue-generating enterprises that diversify and strengthen the districts financial future.

We expect the COO to lead with technical excellence and authentic optimismbuilding trust inspiring followership and fostering a culture where people are motivated by shared purpose rather than positional authority. Through relationship-centered leadership and a continuous improvement mindset the COO develops strong operational teams partners effectively with schools and ensures systems evolve to meet changing instructional and organizational needs while maintaining full compliance with federal state and local requirements.

Ensures world-class operational systems are reliable responsive servicesand scalable enterprises that enable learning and long-term sustainability.

REQUIRED QUALIFICATIONS:

• Bachelors degree in business administration public administration operations management engineering education leadership or a related field.
• Progressive senior-level leadership experience overseeing complex operational systems within a large multi-site organization.
• Demonstrated expertise in operations management including system design service delivery models process improvement and organizational integration.
• Experience leading and developing high-performing leadership teams including setting clear expectations building trust and fostering shared accountability.
• Strong collaborative leadership skills with a demonstrated ability to partner effectively with executive leaders school leaders and cross-functional teams.
• Demonstrated ability to lead through influence rather than authority modeling professionalism humility and relationship-centered leadership.
• Experience applying continuous improvement methodologies to analyze systems solve problems and scale effective practices.
  Knowledge of regulatory compliance and risk management requirements relevant to operational systems in a public or highly regulated environment.
• Strong communication skills including the ability to clearly convey operational priorities performance and risk to diverse audiences.
• Demonstrated commitment to ethical leadership transparency and public accountability.

PREFERRED QUALIFICATIONS:

• Masters degree in public administration business administration operations management educational leadership or a related field.
• Senior operations leadership experience in a K12 public school district or public-sector organization with familiarity navigating governance compliance and community accountability.
• Experience overseeing multiple operational functions such as facilities transportation nutrition services technology safety or capital projects.
• Experience partnering closely with instructional leaders demonstrating an understanding of how operational systems support teaching and learning.
• Experience scaling operational systems or services including enterprise or revenue-generating initiatives aligned to mission and public values.
• Demonstrated success breaking down silos and integrating work across departments to improve service delivery and organizational coherence.
• Experience working directly with a variety of stakeholders including presenting operational data performance metrics and risk assessments.
• Background in change management or large-scale organizational transformation.
• Experience building and sustaining entrepreneurial enterprises and/or social enterprises.
• Arizona Superintendent or Administrative Certification or demonstrated eligibility.

Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Chief Operations Officer (COO) provides executive leadership for the districts operations enterprise ensuring systems function cohesively to support teaching learning and long-term sustainability. Essential duties include but are not limited to the following:

1. Evaluate design integrate and continuously improve districtwide operational systems to ensure reliable responsive and high-quality service delivery.
2. Lead operations as a cohesive enterprise rather than a collection of departments aligning structures roles and workflows to district priorities.
3. Translate strategic goals into operational service models that are scalable efficient and student-centered.
4. Partner with school leaders to understand operational needs remove barriers and improve the day-to-day experience for students staff and community stakeholders.
5. Establish clear service expectations and feedback loops to ensure operations remain responsive to real-time needs.
6. Balance standardization with flexibility ensuring consistent systems while honoring diverse school contexts.
7. Lead through trust clarity and shared purposemodeling relationship-centered leadership rather than command-and-control practices.
8. Build develop and retain high-performing operational leadership teams through coaching recognition and shared accountability.
9. Foster a culture of service in which operational excellence is understood as a critical contributor to student success.
10. Apply continuous improvement methodologies to analyze systems identify root causes pilot improvements and refine service delivery.
11. Use data feedback and cross-functional collaboration to inform operational decision-making and prioritize improvement efforts.
12. Ensure innovations are practical sustainable and scalable across the district.
13. Identify and evaluate opportunities to scale high-performing operational functions into revenue-generating enterprises aligned to district values and strategic priorities.
14. Partner with the CFO and executive leadership to ensure enterprise initiatives are financially sound well-governed and mission-aligned.
15. Balance innovation with stewardship ensuring enterprise efforts strengthennot distract fromcore district operations.
16. Work in close partnership with the CLIO CTO CFO and CCIO to align operations with instructional priorities talent strategies financial stewardship and community engagement.
17. Remove silos by coordinating timelines processes and communication across departments.
    Serve as a strategic thought partner to the Superintendent and executive team.
18. Ensure all operational systems comply with applicable federal state and local laws regulations and standards.
19. Establish risk management practices and internal controls that protect the district while minimizing unnecessary bureaucracy.
20. Communicate operational performance risks and improvement strategies clearly to the Superintendent and Governing Board.
21. Adhere to District policies procedures and processes.
22. Serve as a member of the District Leadership Team and Superintendents Cabinet contributing to enterprise-wide leadership and decision-making.
23. Provide principled respectful counsel and candid feedback at all levels of the organization including upward; ensuring alignment with district values brand integrity and public transparency
24. Perform other duties and responsibilities as assigned by the Superintendent or designee.

EVALUATION:

At least once annually in accordance with Governing Board Policy

REASONING ABILITY:

Ability to define problems collect data establish facts and draw conclusions; ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several concrete variables

LANGUAGE SKILLS:

Ability to read analyze and interpret education materials and programs; ability to write reports procedure manuals and correspondence; ability to effectively present information and respond to questions from groups of teachers students administration and the community

MATHEMATICAL SKILLS:

Ability to work with mathematical data such as probability and statistical inference; ability to apply concepts such as fractions percentages ratios and proportions to practical situations

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job the employee is required to talk and hear. The employee frequently is required to stand walk sit and use hands to handle or feel objects or controls; and reach with hands and arms. The employee is occasionally required to climb or balance and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires tolerance for changing temperatures (cold or heat) changing from indoor to outdoor being on construction sites and indoor facilities. The noise level in the work environment is usually moderate.

SUPERVISION:

Food Services Information Technology Maintenance & Grounds Purchasing & Warehouse Transportation.

Required Experience:

Chief