Physical Therapy Department Business Affairs Coordinator

Job Description: The Business Affairs Coordinator for the Department of Physical Therapy contributes to the smooth and efficient operation of the Department by managing the intersection of finance human resources and administrative logistics. The role ensures that the Departments fiscal activities are compliant with University policy while providing support for the Department Chair faculty adjuncts and graduate assistants. We are seeking a detail oriented professional who can balance technical financial tasks with interpersonal communication and who can work both independently with minimal supervision and effectively as part of a team. This is a fulltime on-site position based on our Glenside campus with the occasional opportunity to work from home.

Location: Glenside

Essential Functions:

• Budget oversight: Monitor departmental funds including operating budgets grants and restricted accounts; reconcile accounts and provide regular status reports to leadership.
• Purchasing: Manage the procurement of supplies and services ensuring all transactions follow University policies and procedures.
• Payments and Expenses: Prepare and process invoices reimbursement requests and travel expense reports with a high degree of accuracy.
• Adjunct Faculty Support: Process payment requests and serve as the primary point of contact for adjunct/associated faculty payroll inquiries.
• Contract Preparation: Draft and manage reappointment contracts for faculty ensuring timely submission to Human Resources. Support clinical education contracts as needed.
• Oversight of Student Workers: Supervise the recruitment hiring onboarding and workflow of student workers (Graduate Assistants Teaching Assistants Work Study students) including tracking hours and managing payment.
• Equipment Inventory: Maintain an up-to-date database of departmental assets and equipment; coordinate annual audits inspections and surplus disposals.
• Policy Guidance: Act as a resource for faculty staff and student organizations regarding University financial policies and procedures.
• Grant Management: Assist in the preparation of grant reports; notify investigators of project timeline to ensure timely project completion.
• Responsible for placing facilities/maintenance requests and ensuring their completion.
• Assist with coordinating processes for hiring new faculty and staff.
• Work closely with the Department Chair to ensure smooth operation of the Department and timely completion of Departmental documents and reports (i.e. catalog copy workload annual reports accreditation documents).
• Support as needed distribution and synthesis of data from program and accreditation evaluation.
• Support the development of data for accreditation needs such as annual reporting.
  

Marginal Functions:

• Support program coordination and logistics such as TDPT or other programs as needed.
• Provide support as needed to the Alumni foundation for connection to the department.
• Assist with logistics and execution for Department events including guest speakers and honorees.
• Support International Experiential Learning Schedules and payments.
• Support department and students with yearly health insurance renewal.
• Additional responsibilities as assigned.

Required Knowledge Skills and Abilities:

• Advanced skills using Microsoft Suite Google suite and Canvas; facility with other web-based applications as needed.
  

Supervision:

• Received: Department Chair
• Given: Graduate Assistants and Work Study Students

Minimum Qualifications:

• Bachelors degree or equivalent combination of education and experience.
• At least one (1) year of previous professional experience working in an academic or high-level administrative office.
• Strong PC skills including demonstrated expertise in using Microsoft Office applications and Google Suite.
• Demonstrated ability to be student-centered and student-engaged.
• Excellent organizational skills and the ability to manage competing deadlines.
• Strong communication skills for interacting with diverse stakeholders from students to senior administration.
• Must possess mature judgment professional demeanor and appearance and possess cross-cultural sensitivity.
• Demonstrated ability to effectively solve problems and initiate and implement projects independently.
• Strong analytical skills and ability to interpret data.
• Must be a self-starter; possess a positive working attitude excellent prioritization problem-solving and decision-making skills; confidentiality tact patience willingness to help and diplomacy are critical features of this position.

Application Instructions:

• Applications must be submitted online through Arcadias Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received communication will generally be limited to candidates selected for additional consideration.
• Application review will begin immediately. Posting will be removed from the website once weve established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides a values-based authentic educational experience by placing students at the center. The Institute of International Education has consistently ranked Arcadia first in the nation for study abroad and the Princeton Review has ranked Arcadia among the Best in the Northeast for 10 consecutive years. The Universitys graduate programs in Physical Therapy Physician Assistant Education and Public Health are nationally ranked in their respective categories by U.S. News & World Report which cites Arcadia for being among the top study abroad programs and a top performer for social mobility. Arcadia is home to a close-knit and welcoming community that supports students throughout their journey. Arcadias quality academic programs unique approach to a liberal arts education and supportive community guide students toward degree completion and career success. Learn more about our vibrant community at .

We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work.

At Arcadia University our Lived Values are the foundation of our highly regarded values-based learning community which reflects the world in which we want to live. As such Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity national origin ancestry race color religion creed sex gender marital status affectional or sexual orientation age gender identity military or military veteran status disability family medical or genetic information or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.

Arcadia offers a competitive benefits package that includes excellent healthcare generous tuition benefits for employees and their families retirement benefits health and wellness programs and resources and much more.

Position Code: AC298A

Required Experience:

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