Project Specialist MOVE Humanitarian Technology (E6087)

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Education

Bachelors degree or equivalent experience Preferably in Public Administration Business Marketing or International Relations Req

Work Experience

4-7 years 4-7 years of work experience in humanitarian programs or non-profit organizations Req
At least 4 years of demonstrated experience in high-level stakeholder management (e.g senior volunteers or senior management) Req
At least 3 years of experience in digital marketing and development of digital assets is required. Pref

Skills and Requirements

Project & Operational Support: Ability to support project implementation and day-to-day operations by tracking tasks maintaining accurate information and assisting with documentation needed for short- and longer-term planning. Demonstrated capacity to manage multiple tasks and priorities work both independently and collaboratively and follow established processes with limited supervision.
Communication & Interpersonal Skills: Exceptional written and verbal communication; skilled in developing/delivering presentations (in-person/virtual). Strong self-awareness empathy and tact for engaging high-level volunteers/board members in sensitive contexts while maintaining trust.
Stakeholder Management: Proven ability to manage and collaborate effectively with diverse stakeholders including volunteers and partner organizations to achieve shared goals.
Financial & Administrative Support: Ability to track basic financial information maintain organized records and review recurring financial summaries with attention to detail. Responsible for flagging discrepancies deadlines and relevant updates and timely escalating items to the Senior Program Manager or financial administrator for follow-up.
Digital & Technical Support: Proven experience supporting basic digital communications and content creation including newsletters websites and social media posts using tools such as Canva Google Slides Loomly and Microsoft Office. Able to follow established templates and processes learn new digital systems quickly and support routine updates tracking and posting across digital platforms; experience with SmartSheets is a plus.
Leadership & Work Ethic: Strong problem-solving and decision-making abilities. Excellent time management; able to work independently or in a team with minimal supervision. Able to travel (10 - 15%).
Mission Alignment: Passion for humanitarian and mission-driven work. Demonstrated cultural sensitivity and embraces diversity. Experience with non-profit or volunteer-led organizations preferred.

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.Job Summary
Mobile Outreach using Volunteer Engagement (MOVE) Global is an emergency response program committed to assisting natural disaster relief workers with short-term communications and power solutions. These temporary emergency relief provisions assist first responders with phone charging internet & communications support lighting and power. Additionally when not deployed MOVE Global assets are used by volunteers to conduct community outreach and facilitate learning opportunities for students and the general public in STEM (Science Technology Engineering and Math).

This program is run by the MOVE Global Committee (MGC) which falls under the IEEE Humanitarian Technologies Board (HTB). The MGC shall support the broad vision of IEEE volunteers worldwide who carry out and/or support MOVE Global programs at the geographic level. The MOVE Global program generally works in coordination with local partners such as the American Red Cross.

The purpose of this position is to support the day-to-day operations of the MOVE Global program by assisting with project coordination operational tasks and digital and communications support aligned with the programs longer-term strategy and overall Humanitarian Technologies strategy.

This role reports to the Senior Manager Humanitarian Technologies who reports to the Senior Director. This position will work very closely with the volunteer leadership team of the MOVE Global Committee (MGC) the Humanitarian Technologies Board (HTB) and other Humanitarian Technologies (HT) staff. This position works under general supervision. The position will be hybrid and will require attendance at IEEEs offices in Piscataway NJ two to three days per week.

Key Responsibilities

Management & Operations
Lead planning and execution of all virtual and inperson meetings for MOVE USA MOVE India MOVE Puerto Rico and the MOVE Global Committee.
Prepare agendas develop meeting materials draft minutes and track followup items to ensure timely completion.
Coordinate onsite support and collaborate with the IEEE CEE (Conferences Events and Experiences) department as needed.
Program Execution & Daily Operations
Serve as the operational lead for MOVE Globals daytoday activities ensuring alignment with program goals and HT strategic objectives.
Track project tasks implement process improvements and support the deployment and readiness of MOVE units and locales.
Provide direct support to MOVE volunteers and staff to ensure smooth program execution.
Logistics Inventory & Resource Management
Manage swag and supply inventory including ordering tracking shipping and annual insurancerelated reporting.
Coordinate distribution of MOVE STEM activity materials across regions to ensure consistency and availability.
Maintain and update program documentation including the MOVE Global Guidance Manual and volunteer training materials.
Financial & Administrative Support
Support budget monitoring by tracking expenditures outofbudget requests and adherence to HTB financial guidelines.
Review and monitor operational agreements and contracts flagging renewal dates and ensuring proper processing.
Program Governance & Expansion
Assist the MGC in overseeing implementation and governance across all geographic expressions of MOVE Global.
Administer expansion requests by gathering feasibility data documenting volunteer and budget requirements and preparing materials for leadership review.
Performance Monitoring & Reporting
Collect and analyze program performance data to identify operational bottlenecks and improvement opportunities.
- Prepare regular updates and reports for the Humanitarian Technologies Board and staff to ensure transparency and accountability.
Stakeholder Engagement & CrossProgram Support
Cultivate strong relationships with MOVE volunteers leadership and partner organizations.
Provide administrative and program management support for additional HT initiatives as assigned by the Senior Manager or Senior Director.
2. Sustainability & Marketing Support
Serve as the lead administrator for MOVE websites and related program sites ensuring timely updates and alignment with HT messaging.
Oversee proper use of the MOVE brand across regions and provide training to volunteers particularly in riskmanagementrelated brand practices.
Marketing Communications & Content Development
Provide digital support for MOVE USA including website updates social media access newsletter distribution and content creation.
Develop presentations and communication materials to highlight program achievements and support volunteer engagement.
Create and update content showcasing MOVE Global progress and impact to increase visibility and support fundraising goals.
Sustainability & Fundraising Support
Collaborate with the Senior Manager to develop and execute sustainability and marketing initiatives aligned with MGC and HT priorities.
Support the creation and implementation of fundraising strategies and campaigns in partnership with MGC leads the Senior Director and the IEEE Foundation.
Ensure development efforts align with program needs and longterm financial sustainability.
3. Strategic Planning Support
Collaborate with senior volunteers and staff to advance the strategic vision for the MOVE program in alignment with HTs strategic focus areas.
Contribute to strategic planning efforts led by the MOVE Global Committee to support longterm program success and sustainability.
Program Evolution & Scalability
- Support the identification and implementation of strategies that enhance program efficiency scalability and impact.
- Assist in developing new processes and frameworks as the program evolves to ensure operational readiness for future growth.

Travel Information

20% Domestic and International Includes nights and weekends

Required Experience:

EducationBachelors degree or equivalent experience Preferably in Public Administration Business Marketing or International Relations Req Work Experience4-7 years 4-7 years of work experience in humanitarian programs or non-profit organizations Req At least 4 years of demonstrated experience in h...