Executive Administrative Assistant
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Job Summary
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Monday-Friday 8-5 Onsite
Pay Range
$30.70 - $46.05Major Responsibilities: Coordination of supervisors schedules 1)Makes travel arrangements including hotel reservations airline reservations ground transportation seminar registration etc. and prepares expense reports for reimbursement. 2)Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents assuring that priorities are met and time is used most effectively. 3)Arranges catering AV requests handouts agendas minutes etc. for meetings. Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents 1)Compiles analyzes and summarizes data in the preparation of reports. 4)Routes inquiries/calls received to appropriate executive(s) for follow through. 2)Responds to correspondence not requiring supervisors attention. 3)Initiates follow up for calls correspondence etc. received by supervisors. Provides administrative support for the Operations Improvement Department and the Project Support Office 1)Types letters memos reports and other types of correspondence from rough drafts or notes. 2)Composes correspondence not requiring supervisors attention. 3)Provides background information as required for correspondence requiring supervisors attention. 4)Collects data and/or compiles information to prepare reports. 5)Prepares presentations handouts notices invitations etc. utilizing various software packages. Preparation and dissemination of correspondence 5)Follows up on letters and phone calls making sure appropriate parties follow through. 1)Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters. 2)Screens phone calls. 3)Greets and directs visitors. 4)Responds to associate/patient complaints resolves problems or directs associates/patient to appropriate parties. Maintenance of department files. 1)Maintains confidential records and files. 2)Creates and sets up filing systems. Education/Experience Required:High School education or equivalent.7 years of secretarial experience with at least 5 years in an executive or senior level secretarial Skills & Abilities Required:Typing 60 wpm preferred Shorthand/dictaphone Basic computer knowledgeProficient with word processing spreadsheet and presentation to navigate and gather information via internetAbility to use supportive technology (e.g.) Palm Pilots or other devicesAbility to prioritize work Excellent communication skills Excellent organizational skillsN/A Physical Requirements and Working Conditions: Ability to work in changing to prioritize independently and respond to multiple simultaneous to work under stressful conditions and in difficult situations with a high degree of professionalism tact and job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.Our CommitmenttoYou:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training
- Premium pay such as shift on call and more based on a teammates job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
Benefits and more
- Paid Time Off programs
- Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit integrated health system in the United States created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas Georgia and Alabama; and Aurora Health Care in Wisconsin Advocate Health is a national leader in clinical innovation health outcomes consumer experience and value-based care. Headquartered in Charlotte North Carolina Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology neurosciences oncology pediatrics and rehabilitation as well as organ transplants burn treatments and specialized musculoskeletal programs. Advocate Health employs 155000 teammates across 69 hospitals and over 1000 care locations and offers one of the nations largest graduate medical education programs with over 2000 residents and fellows across more than 200 programs. Committed to providing equitable care for all Advocate Health provides more than $6 billion in annual community benefits.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Proudly serving Wisconsin with 18 hospitals, over 150 clinics and 70 pharmacies across 30 communities. Choose Aurora Health Care for you and your family.
