Administrative Assistant

• At the full-performance grade level you will serve as an Administrative Assistant in the areas of personnel payroll training travel and other administrative functions.
• Execute administrative programs and policies and a variety of actions which require fact-finding coordination recommendations implementation and follow-up.
• Serve as the liaison between section and branch supervisors Administrative Officer office staff and other organizations.
• Assist the Administrative Officer in the development and maintenance of staffing plans and goals and with input to measurement charts resource management spreadsheets data collection and other management tools.
• Independently conducts research to provide background or statistical information relevant to policy or program issues.
• Compose and prepare a variety of correspondence reports records briefing materials and statistical and narrative material required to support the organizational mission.
• Perform administrative support tasks for staff to include time and attendance processing and quality assurance review; travel orders and vouchers preparation; and training coordination and procurement.
• Serve as Government Purchase Card (GPC) holder and prepare and execute required documents and regulatory requirements associated.

Conditions of employment

• Appointment may be subject to a suitability or fitness determination as determined by a completed background investigation.
• The duties of this position require the incumbent to possess or obtain and maintain a valid state Drivers License.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Top Secret security clearance or access for the duration of employment.
• This position requires participation in the Army Drug-Free Workplace Program and is subject to pre-employment screening and random testing thereafter.
• This position has been designated as Key and shall not be vacated during a national emergency or mobilization as doing so would seriously impair the capability of the organization to function effectively.
• This position has been designated Mission the event of severe weather conditions or other such emergency type situations (natural or man-made disaster) the incumbent is required to report to work.
• This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.

Qualifications

Positions may be filled at the GS-07 or GS-09 grade level.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Priority Placement Program DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-07: Specialized Experience: One year of specialized experience which includes 1) Preparation and submission of a variety of administrative actions such as personnel training and travel utilizing human resource and/or financial management systems; 2) Use of standard office software such as Microsoft Word Excel and PowerPoint; AND 3) Develop and maintain workload tracking tool to ensure that assignments and critical actions and relevant deadlines are met. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05).

OR

Education: One full year of graduate level education in a field which demonstrates the knowledge skills and abilities necessary to do the work of the position.
OR

Superior Academic Achievement: Successful completion of all the requirements for a bachelors degree with Superior Academic order to be creditable under this provision Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. Superior Academic Achievement is based on: (1) Class Standing - Applicants must be in the upper third of the graduating class in the college university or major subdivision such as the College of Liberal Arts or the School of Business Administration based on completed courses;

OR

(2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 (B or better) as recorded on your official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 (B or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies ( of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.

GS-09 Specialized Experience: One year of specialized experience which includes 1) Preparation and submission of a variety of administrative actions such as personnel training and travel utilizing human resource and/or financial management systems; 2) Use of standard office software such as Microsoft Word Excel and PowerPoint; AND 3) Develop and maintain workload tracking tool to ensure that assignments and critical actions and relevant deadlines are met. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR

Education: Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge skills and abilities necessary to do the work of the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

GS-07: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

GS-09: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

This recruitment provides promotion opportunity to the target grade of the position (GS-09) without further competition when selectee is eligible and recommended by management.

Required Experience:

Junior IC