Academic Delivery — Academic Functions & Events Planner

If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online competency-based degree programs WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Job Description

Essential Functions and Responsibilities:
Initiate and lead meetings with stakeholders to guide the development of effective practices for planning and executing productions meetings and events including production meetings technical rehearsals and show runs.
Procure and coordinate vendor production services. Negotiate vendor contracts to minimize liability and risks.
Build and maintain relationships with internal and external partners.
Serve as a member of an events project team and contribute to a wide variety of functional areas including decisions around budget allocation and a hands-on approach to managing technical design and logistical elements.
Manage in-house and freelance technicians as well as event-specific contractors for Live Events and ensure adequate and appropriate technical support is provided in advance during and after events.
Assess the technical requirements for future events to ensure compatibility with venues and determine potential costs.
Assist Lead and Sr. Events Planners with events coordinating teams that plan implement and manage all aspects of events.
Assist with onsite production load-in/out and house schedules. Ensure that events are conducted in accordance with the regulations governing the Premises License. To liaise with licensing safety and emergency services officials as required. To obtain special permissions where required (pyros lasers radio mic licenses etc.)
Assists in managing and reconciling various event calendars.
Assists with pre-event setups post-event evaluations and budgets.
Performs other related duties as assigned.

Knowledge Skill and Abilities:
Demonstrated success managing event production teams and planning developing budgets and meeting budget goals.
Excellent project management skills and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team. Proven leadership and management skills with experience in staff and crew management.
Excellent interpersonal communication time management and customer service skills. Must be well organized and detail-oriented.
Experience in professional stage machinery/electrics/sound/lighting communications and audio-visual techniques.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated a high level of confidence in making strategic decisions good judgment and innovative and creative problem-solving skills.
Knowledge of the Microsoft Office suite and cloud applications such as Google Docs and SharePoint. Knowledge of Health and Safety and Licensing Regulations.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Ability to accomplish goals working through formal and informal channels with diplomacy and tactfulness. Demonstrated outstanding attention to detail.
Resourcefulness and the ability to problem-solve and troubleshoot.

Competencies:
Organizational Impact:
Works to achieve operational targets with some impact on department Function or Office results. May be responsible for managing projects or processes within the department function or office.
Performs work as directed with limited oversight.
Problem Solving & Decision Making:
Responsible for leveraging a systems-thinking approach making moderate improvements of processes systems and plans within the department Function or Office.
Problems and issues faced will require detailed information gathering and analysis. Problems typically affect multiple areas or specialties.
Communication & Influence:
Collaborates cross-functionally with employees within and outside of the department. Typically has responsibility for communicating with parties external to the University.
Works to influence parties within and outside the department Function or Office regarding policies procedures and practices.
Leadership & Talent Management
May provide guidance coaching and training to other employees in the department Function or Office.
Demonstrates the WGU leadership principles in all aspects of service to students employees and partners of WGU.

Job Qualifications

Minimum Qualifications:

• Bachelors degree (Experience in lieu of education: Equivalent relevant experience performing the essential functions of this job may substitute for the education degree requirements. Generally equivalent relevant experience is defined as 1 year of experience for 1 year of education and is at the discretion of the hiring manager.)

• 3 years experience in event planning or related

• Proficiency in Microsoft Office Products

• Superb written and verbal communication skills

• Strong problem-solving skills with the ability to pivot and change

Preferred Qualifications:

• Project Management experience

• Experience planning and working in events

Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Frequently stand/walk sit perform desk-based computer tasks and use a telephone.
Occasionally kneel/crawl twist/bend/stoop/squat grasp lightly/fine manipulation grasp forcefully and lift/carry/push/pull objects weighing 21-40 pounds.
Consistent with its obligations under the law the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Require some travel and working evenings and weekends.
Salt Lake City Office required

This position requires travel including attendance at designated company summits (at least 4). Additional travel may include conferences visits to company locations and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

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Position & Application Details

How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.