Executive Assistant Operations

Responsibilities / Tasks

This position acts as the strategic backbone of the Operations organization by integrating administrative excellence operational efficiency crossfunctional alignment and continuous improvement initiatives. The role blends highlevel operational coordination with tactical execution ensuring that the VP of Operations and the broader Operations organization run with precision visibility and accountability.

Key Responsibilities:

1. Strategic Support to VP of Operations

• Own the creation coordination and continuous improvement of the operations operating rhythm.
• Track divisionwide commitments action items and deliverables ensuring followthrough and timely execution.
• Manage highpriority initiatives on behalf of the VP; act as an extension of their leadership.
• Provide decision support by gathering insights preparing summaries and preevaluating risks.
• Draft executive communications and prepare boardquality presentations.
• Own the VPs strategic calendar safeguarding focus time and elevating meeting quality with agendas prereads and action summaries.

2. People Staffing & Workforce Coordination

• Partner with HR Payroll and external staffing agencies to maintain stable workforce operations.
• Oversee onboarding for new hires including firstday administration and safety training.
• Support succession planning workforce reporting training compliance and staffing optimization.

3. Administrative & Facility Operations Leadership

• Oversee administrative processes for the office warehouse support areas and productionadjacent facilities.
• Manage vendor relationships for office equipment repairs and maintenance.
• Monitor space planning workstation setup asset tracking (incl. mobile devices) and facility readiness.
• Ensure compliance with safety cleanliness and workplace protocols.

4. Communication Culture & Engagement

• Lead internal communication strategy for Operations including content for digital displays town halls newsletters and event communication boards.
• Coordinate largescale employee events such as health/wellness clinics training weeks and town halls.
• Support leadership in driving a unified informed and engaged operational culture.

5. Process & Continuous Improvement

• Identify opportunities to eliminate waste streamline workflows and simplify administrative or operational processes.
• Support crossfunctional transformation projects in Logistics Warehouse HR and IT.
• Standardize templates communication formats meeting structures SOPs and reporting routines.

Your Profile / Qualifications

Core Capabilities Required

• Collaboration: Works seamlessly across functions; builds trust at all levels.
• Communication: Strong written and verbal communication; able to synthesize complex data for executives.
• Digital Savviness: High proficiency in Office 365 ERP systems dashboards analytics.
• Entrepreneurship: Acts proactively anticipates needs drives improvements.
• Accountability: Owns outcomes follows through and ensures closure on commitments.
• People Development: Supports workforce training growth onboarding and employee experience.

Qualifications & Profile

• 57 years of experience supporting senior leadership preferably within Operations Logistics or Manufacturing environments.
• Proven success in operations coordination executive support business cadence management or administrative oversight.
• Strong command of Microsoft 365 (Teams SharePoint Excel PowerPoint Outlook).
• Experience with SAP or ERP systems preferred.
• Exceptional organizational communication and interpersonal skills.
• Demonstrated ability to multitask drive followup and proactively manage priorities.
• High integrity with the ability to handle sensitive and confidential information.
• Strong problemsolving systems thinking and continuousimprovement mindset.

The typical base pay range for this position at the start of employment is expected to be between $65000 - $75000 per year. GEA Group has different base pay ranges for different work locations within the United States. The pay range is not a guarantee of compensation or salary. The estimated range is the budgeted amount for the position. Final offers are based on various factors including skill set experience location qualifications and other job-related reasons. You may be eligible for additional rewards such as discretionary bonus (based on eligibility) and/or equity awards.

Please note: This position is based in the United States and does not offer visa or work sponsorship. Applicants must be authorized to work in the U.S. without current or future sponsorship.

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age sex race color religion world view national origin genetics disability gender identity marital status sexual orientation veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

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