GA Pre-Professional UHS Business Operations Fall 2026 Spring 2027

Title: GA Pre-Professional - UHS Business Operations - Fall 2026 - Spring 2027
Division Name: Student Affairs
Department: University Housing Services
Campus Location: Normal IL

Job Summary

The Graduate Assistant will assist the Business Operations unit in the management of the student hiring process and retention efforts for the department. The position compiles all Human Resource files physical and electronic and completes all hiring for University Housing Services student staff. This includes but is not limited to:

(30%) Compiles and maintains up to date student staff lists and electronic student files for each area of campus. This includes Night Operations Hewett-Manchester Halls Tri-Towers Watterson Towers Cardinal Court Summer Conferences and all Office of Residential Life employees totaling over 350 student records. Responsible for terminating students for all areas of UHS in order to maintain correct timesheets/rosters and avoid incorrect payroll. Responsible for ensuring student employees are offboarded properly including IT access to VPSA files the StarRez system and University timekeeping systems. Maintains and tracks student employee uniform inventory. Serves as a primary contact for all students interested in working for UHS.
(50%) Responsible for processing all student employee new hires within UHS in accordance with guidelines put in place by the department of Human Resources. This includes creating student job postings requesting conduct checks background checks academic checks and communicating with students for hiring meetings. Hiring meetings with students consist of completing confidential HR paperwork such as filling out a students I-9 employee expectations agreements administering uniform receipts filling out a selection form with correct position levels pay and supervisory information and ensuring the students are onboarded electronically as needed. Responsible for recording all interaction and documentation with student for Human Resources electronic files.
(10%) - Assist with compiling data on student employees for the departments student employee analysis. This data is presented to the Director of UHS and the Vice President of Student Affairs Office at the beginning of each semester. Assists with retention coding for the Division of Student Affairs at the end of each semester for student employees and all RSOs within University Housing Services.
(5%) Assists with hiring UHS Graduate Assistants. Submits Position Funding Request for Graduate Assistants as necessary. Prepares contracts for Graduate Assistants and maintains up to date Reports To information on a consistent basis. Assists in the creation of onboarding and offboarding manuals and works with Business Operations leadership to improve processes related to Human Resources.
(5%) Assists with tracking retaining and reconciling residence hall billing documents. Manages the Business Operations invoice log daily. Assists leadership with financial analysis and reports as needed.
Other duties assigned as deemed necessary by the department.

Salary Rate / Pay Rate

$1510 for 0.5 FTE appointment

Required Qualifications

1. Eligible for appointment as per the requirements in the Graduate Assistant Handbook which can be found at Must be a degree seeking graduate student at Illinois State University in one of the following areas: College Student Personnel Administration MBA Communication Sociology English

Preferred Qualifications

Strong interpersonal leadership and communication skills both written and verbal
Organization and attention to detail
Ability to plan work independently and execute projects from start to finish
A strong commitment to the growth and development of students
Experience using Microsoft Office applications especially Microsoft Excel and Word.

Work Hours

Monday through Friday 8:00 am - 4:30 pm by schedule some nights and weekends required.

Proposed Starting Date

August 3 2026

Required Applicant Documents

Resume Cover Letter Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Benefits for Graduate Assistants can be found in the Graduate Assistant Handbook.

Note: If you have not yet been assigned a University ID but are interested in applying for this graduate assistantship please proceed with the graduate assistant application process. For the first question regarding your University ID simply enter in nine (9) zeros (e.g. ).

You must be eligible for employment in the United States and at Illinois State University and/or for the number of hours required for the position.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held. International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work up to 28 hours per week when the university is not in session. Please contact the Office of International Student and Scholar Services for guidance on visa restrictions on work hours. The University cannot grant exceptions to visa status rules/laws.

Contact Information for Applicants

Megan McIntire -

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .