Executive Assistant (12-Month FTC)
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Job Summary
We tackle the most complex problems in quantitative finance by bringing scientific clarity to financial complexity.
From our London HQ we unite world-class researchers and engineers in an environment that values deep exploration and methodical execution - because the best ideas take time to were building a world-class platform to amplify our teams most powerful ideas.
The role
We are seeking a diligent conscientious and organised Executive Assistant to work with three Senior Leaders at G-Research. You will assist in all aspects of business to ensure optimal performance bringing with you a proactive approach excellent organisational skills and the ability to handle sensitive information with discretion.
We are looking for a candidate who is a strong critical thinker with a problem-solving mindset. You will manage how the Executives spend their time learning to anticipate any potential risks before they materialise and administrative support when required.
You will also regularly engage with other stakeholders as a key point of this role you will learn a lot and be exposed to high level business activity.
Key responsibilities of the role include:
- Organising high-level internal and external meetings preparing agendas minutes and follow-up actions.
- Coordinating logistics for events and conferences acting as a point of contact for guests warmly welcoming and assisting them upon arrival overseeing the setup of meeting spaces to ensure they are welcoming and adequately equipped for guests and attendees
- Optimising the Executives time allocation for maximum efficiency
- Drafting and managing emails and other communications on behalf of the Executives maintaining clear and professional language
- Arranging and managing all travel including itineraries flights visa applications and accommodation ensuring all logistics are handled smoothly
- Processing and approval of expenses including inputs and authorisations as well as personal appointments and ad hoc duties where required
- Handling sensitive and personal information with the highest level of confidentiality
- Assisting in scheduling task management and prioritisation ensuring key projects stay on track
- Arranging events for the teams within your remit including project completion celebrations new joiner lunches and more
Who are we looking for
The ideal candidate will have the following skills and experience:
- Degree-educated or demonstrable experience as an EA/PA at Head of or C-Suite level ideally within a finance or technology organisation
- Excellent organisational and communication skills both verbal and written
- Highly responsive flexible proactive resilient and solutions-driven
- A proactive detail-oriented individual who can anticipate needs and act on them
- Adaptable and able to work under pressure
- A high level of discretion and respect for confidentiality is crucial
- Willingness to travel internationally and work outside of traditional hours when necessary
Why join us
- Highly competitive compensation plus annual discretionary bonus
- Lunch provided (viaJust Eat for Business) and dedicated barista bar
- 30 days annual leave
- 9% company pension contributions
- Informal dress code and excellent work/life balance
- Comprehensive healthcare and life assurance
- Cycle-to-work scheme
- Monthly company events
G-Research is committed to cultivating and preserving an inclusive work environment. We are an ideas-driven business and we place great value on diversity of experience and opinions.
We want to ensure that applicants receive a recruitment experience that enables them to perform at their best. If you have a disability or special need that requires accommodation please let us know in the relevant section
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We use machine learning, big data & the most advanced tech to predict movements in financial markets.
