Budget and Procurement Officer

• Manage budgetary operations to ensure compliance with internal controls policies and procedures of the Federal Judiciary.
• Conduct planning forecasting and monitoring of spending and ensure funds are used appropriately and within approved limits.
• Develop and maintain the annual spending plan; recommend adjustments and reallocations to address projected shortfalls and changing priorities.
• Monitor workload trends and correlated budget allocations to provide projections on budget surplus or shortfalls.
• Provide analysis and recommendations regarding budget and financial matters to executive leadership.
• Coordinate budget submissions and supporting documentation (e.g. annual budget requests supplemental funding requests and reallocations) and maintain required approvals and records.
• Track obligations and expenditures throughout the fiscal year to ensure spending aligns with the spending plan internal controls and applicable requirements.
• Use a wide variety of manual and automated accounting systems and management tools (e.g. Microsoft Excel or other tools) to develop financial reports based on historic and current data including statistics on staffing spending patterns expense projections and similar information.
• Prepare required financial reports and maintain organized supporting documentation; develop additional reports expense projections and analysis to support executive leadership decision making.
• Maintain and use staffing/pay projection tools to model hiring and promotion scenarios and advise leadership on personnel cost impacts.
• Develop implement and maintain financial and procurement policies procedures and internal controls including appropriate separation of duties.
• Serve as project manager on special financial or budget related initiatives.
• Conduct compliance reviews and support internal and external audits; document findings recommend improvements and track corrective actions.
• Serve as the point of contact for travel and purchase card programs; review and process travel reimbursements and resolve submission issues as needed.
• Oversee purchasing and procurement activities to ensure the office has needed goods and services.
• Manage and assist with accounts payable and accounts receivable activities support solicitations conduct vendor evaluations maintain purchase documentation and provide advance review of major purchases.
• Serve as the primary contracting officer for treatment and other services. Lead and guide a team of U.S. Probation Officers or other with respect to timelines of procuring treatment and performing contract negotiations.
• Maintain relevant budget accounting and procurement training and certification records and ensure compliance with applicable purchasing standards.
• Actively pursue professional development to better assess workflows solve problems and adopt best practices and innovations in budgeting and accounting.
• Supervise and develop procurement staff through work assignments and prioritization quality review coaching and training and performance evaluation.
• Perform other duties as assigned.

Conditions of employment

• Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship.
• The selected candidate will also be required to complete a 10-year background investigation which includes a fingerprint check through the FBI as well as a check of financial and credit records and will then be subject to re-investigation every five years thereafter. Any position offer will be considered provisional until a full suitability determination can be made.
• Employees must use electronic funds transfer for payroll deposit.
• The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations.

Qualifications

For placement as a CL 28 the applicant must have a minimum of two years of specialized experience (defined below) OR the equivalent of two years of graduate study (27 semester or 54 quarter hours) at an accredited university in accounting finance business administration or other field closely related to the subject matter of the position.

Additionally to qualify for this supervisory position the applicant must have specialized experience that included progressively responsible administrative technical professional supervisory OR managerial experience that provided an opportunity to gain:

1. Skill in developing the interpersonal work relationships needed to lead a team of employees
2. The ability to exercise mature judgment and
3. Knowledge of the basic concepts principles and theories of management and the ability to understand the managerial policies applicable to the judiciary unit involved.