Archivist
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Job Location:
Detroit, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION SUMMARY
The Archivist is responsible for the acquisition preservation and accessibility of the Archdiocese of Detroits historical records Curial administrative records and some parish school and other related records in physical and digital form through the oversight and operation of a professional archival system in what is called the Archdiocesan Archives. The role ensures the preservation of these records in the short term according to church and civil law and in the long term for research concerning the history of the Gospel being announced by the Catholic Church in southeast Michigan.
The Archivist provides professional research support for the Archbishop of Detroit senior Curia leadership parish and school staff as well as researchers from outside these institutions.
The Archivist serves as an officer to issue sacramental certificates and education records from those collections that are held in the Archdiocesan Archives.
The Archivist is the principal promotor and educator within the Archdiocesan Curia of the Archdiocesan records creation and retention policies.
ESSENTIAL DUTIES & RESPONSIBILITIES
Archival Administration
Collect arrange describe and preserve archival records following professional standards.
Ensure physical and environmental control of all archival records of the Curia and those records that are accessioned into the Archives from parishes schools and other Catholic institutions.
In addition to maintaining the physical records build and maintain a modern digital archives system which includes active instruction of employees and volunteers on the creation and preservation of digital files according to our Archdiocese of Detroit Records Policy.
Maintain and preserve sacramental records from closed parishes; provide certificates upon request.
Maintain and preserve educational records from closed schools; provide transcripts verifications and replace high school diplomas upon request and through the auspices of the Director of the Department of Catholic Schools.
Maintain confidentiality of restricted or sensitive files and protect personally identified information (PII).
Digital Preservation & Records Management
Oversee digital archival practices including digitization workflows and metadata standards.
Train staff and volunteers on proper digital file creation and preservation requirements.
Research Support & Public Access
Provide research services for Curia staff and as resources permit for parish and school staff and other Catholic institutions.
As resources permit and provided it advances the work of the Church review and approve research requests from nonCatholic institutions and researchers (in the case of the latter by appointment only).
Collaboration & Reporting
Review and update archives policies.
Establish maintain and coordinate the Archives Advisory Committee.
Regularly consult with parishes and schools on the management of their records in accordance with canon law.
Education Outreach & Engagement
Maintain and update the Sacramental Record Keeping Guide reminding parishes and schools of the requirements contained therein and provide workshops on the guide from time to time.
Provide other workshops and presentations on archival topics from time to time at the request and/or approval of the Chancellor.
Supervision
Supervise student interns from time to time; the Archives Coordinator is supervised by the Chancellor.
Collaborate with HR to support intern recruitment.
Other Duties
Perform other duties as assigned by the Chancellor.
REQUIRED KNOWLEDGE SKILLS & ABILITIES
Understand that the Archives is a function of the Archdiocese of Detroit and public agreement with the teaching and work of the Catholic Church is imperative.
Interest in the history of the Catholic Church in Michigan and the wider Midwest region seeing oneself as a source of information concerning this history.
Strong communication and customer service skills.
Proficiency in Microsoft Office and computer applications.
Strong organizational and multitasking skills.
Knowledge of archival theory and digital preservation.
Ability to maintain strict confidentiality.
EDUCATION & EXPERIENCE REQUIREMENTS
Graduate degree in History Library Science Archival Studies Information Science or related field required.
Recent education and training in creating and/or operating a digital archive for an institution. Experience in this regard is subordinate but a plus.
Certificate in Archival Administration preferred
PHYSICAL REQUIREMENTS
Prolonged sitting and computer work.
Ability to lift up to 40 pounds.
Some standing bending and walking.
TRAVEL REQUIREMENTS
Not applicable.
ADDITIONAL REQUIREMENTS
Must agree not to engage in or endorse beliefs contrary to Catholic teaching.
Must maintain strict confidentiality regarding Archdiocesan information.
EEO / AFFIRMATIVE ACTION STATEMENT
The Archdiocese of Detroit is an equal opportunity employer and does not illegally discriminate on the basis of protected characteristics.
