Executive Assistant

About us:

At The Lost Dogs Home we are a foundation in Victorias animal welfare landscape celebrated for our compassionate care of around 18000 lost and abandoned dogs and cats every year. Beyond caring for animals we are dedicated to providing diverse services such as veterinary health behaviour advocacy and community education programs all aimed at giving animals the best chance of a happy and healthy life. Our mission is upheld by passionate individuals who embody a profound affinity for animals community and advocacy.

About the Role:

This is not your typical Executive Assistant role.

As Executive Assistant to the CEO at The Lost Dogs Home youll sit at the heart of one of Victorias most well-known and purpose-driven animal welfare organisations. Working closely with the CEO Board and Executive Leadership Team youll provide high-level executive and governance support that helps enable strong leadership effective decision-making and real impact for animals and the communities we serve.

This role goes beyond diary management. Youll be a trusted partner to the CEO anticipating priorities coordinating complex governance processes managing Board and executive workflows and acting as a key connector across the organisation. Youll bring sound judgement discretion and a calm organised presence to a fast-paced environment where no two days are the same.

If youre someone who thrives on complexity enjoys working at a strategic level and wants your work to contribute to a meaningful mission this is a rare opportunity to make a real impact behind the scenes in animal wefare.

The role will:

• Act as a trusted support to the CEO anticipating priorities pressure points and future needs.
• Manage the CEOs schedule and diary based on an assessment of priorities prepare relevant papers and background information and ensure the CEO is well organised for meetings and appointments.
• Attend meetings and take minutes and notes as required and follow up on action items on behalf of the CEO and Executive Team.
• Prepare briefing packs and draft correspondence on a wide range of issues.
• Identify and implement continuous improvement initiatives to create more efficient and effective ways of working.
• Conduct research on behalf of the CEO to inform strategies projects and planning approaches.
• Develop and maintain administrative systems for the CEOs office ensuring effective and efficient work output.
• Coordinate Board meetings and Board sub-committee meetings including circulating agendas papers and actions and maintaining the annual calendar.
• Act as the system owner for the Board Portal ensuring the Board has timely and secure access to accurate and up-to-date documentation.

Our Ideal Candidate will bring:

• Demonstrated experience and proven success as an Executive Assistant to a CEO.
• Previous experience providing support to Boards including acting as the system administrator for a Board Portal.
• Demonstrated professional writing skills and proven ability to take minutes and draft professional correspondence and reports.
• Exceptional interpersonal and communication skills with the ability to collaborate influence and build positive relationships at all levels of the organisation.
• Strong stakeholder management capability with proven experience working with Executive Teams and Boards.
• A Highly detail-oriented process-driven and diligent approach with strong organisational skills and the ability to balance multiple priorities within tight timeframes.
• Self-motivated proactive and able to work both independently and as part of a team.

About our culture:

At The Lost Dogs Home we cultivate an inclusive work environment that celebrates diversity. Our team enjoys a vibrant culture that fosters meaningful connections both professionally and socially. Led by our dedicated social committee we organise a wide range of engaging activities such as Paint and Sip Nights Bowling Trivia and regular after-work gatherings. These events create opportunities for our team to relax bond and forge lasting friendships. We take pride in our diverse team where every individual is encouraged to be their authentic self regardless of their role within the organisation.

What we can offer:

• A unique and rewarding career in animal welfare where you can make a real difference in the lives of shelter animals.
• Fantastic career development opportunities including financial assistance for approved studies.
• A supportive and passionate team dedicated to developing your skills in animal welfare.
• Discounts at our Vet Hospital to support your own pets health.
• Access to our Employee Assistance Program and onsite counselling service for your wellbeing.
• Opportunities to join our Foster Care Program and help care for animals in need.
• A truly unique work environmentsurrounded by animals every day!

If you have the skills experience and enthusiasm to be successful in this role please click on the Apply button ensuring you have attached your cover letter and current resume in Word or PDF format. If you have any further questions or queries regarding the role please email

Please note that applications will be reviewed as they are received so we encourage you to apply early as the role may close if a suitable candidate is found. Dont miss outapply today!

The successful applicant will be required to satisfactorily complete background screening checks.

The Lost Dogs Home is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Only candidates with the right to work in Australia may apply for this position.