Facilities Management Assistant

GENERAL STATEMENT OF THE FUNCTION

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students.

This position includes a variety of tasks for Facilities Management. Applicants should be flexible and capable of working under pressure. This position supports various other positions within Facilities Management including the Director of Facilities Management and Support Services Director of Physical Plant and Project Architect.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Mandatory: Associates Degree in a related field and two years or more experience in office and clerical work. Proficient in Microsoft Excel. Must be able to deal professionally with internal and external customers vendors students and co-workers. Must have excellent written and interpersonal communication skills excellent organizational and time management skills and an ability to perform at high levels of proficiency. Must have the ability to take initiative use good judgment demonstrate a strong sense of urgency and carry multiple projects through to completion. Ability to meet multiple deadlines with accurate information.

Desired: Experience in or with the physical operations of a large facility or educational institution. Experience in business and office technology. Experience with Workday Enterprise Resource Planning System. Experience in budget management procurement and accounts payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Other duties may be assigned.

• Collect organize and maintain data on various projects departments and suppliers.
• Purchasing and budget management for various departments within Facilities Management.
• Maintain contractual services such as elevator maintenance HVAC controls fire protection etc.
• Analysis and processing of payments due for Facilities Management.
• Assist in utilities data compilation and analysis.
• Assist in all campus Mail Rooms as needed.
• Provide eMaintenance work order support to all College employees.
• Fuel usage and cost analysis for Transportation.
• Provide Fleetcor/Fuelman support and troubleshooting to all College employees.
• Internal billing for Transportation usage.
• Handle sensitive information and maintain confidential files.
• Assist the Director of Facilities Management and Support Services with special projects.
• Assist with maintaining a safe clean and organized office setting.
• Maintain a high level of customer service to internal and external stakeholders.
• Perform job duties and responsibilities as a self-starter with minimum supervision.
• Assist department supervisors Directors and VPs as needed.
• Perform other duties as may be assigned by appropriate authorities.

SUPERVISORY RESPONSIBILITIES:

N/A

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to use hand to finger handle or feel objects tools or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand walk sit taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop kneel crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those

an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College aspires to the following IDEALS:

• Integrity
• Diversity
• Excellence
• Accountability
• Leadership
• Stewardship

The following have been designated to handle inquiries regarding these policies:

EEOC Compliance: Coordinator of Campus Culture and Diversity

Box 1100 Raymond MS 39154; Phone: or Email: .

Title IX: Associate Vice President Student Services Title IX Coordinator

Box 1100 Raymond MS 39154; Phone: or Email: .