Front OfficeRecords Manager
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Job Location:
Chantilly, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Company Overview
We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms ground soldier and maritime systems in 50 locations world-wide. Much of our work contributes to innovative research in the fields of sensor science signal processing data fusion artificial intelligence (AI) machine learning (ML) and augmented reality (AR).
QinetiQ USs dedicated experts in defense aerospace security and related fields all work together to explore new ways of protecting the American Warfighter Security Forces and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US
If you have the courage to take on a wide variety of complex challenges then you will experience a unique working environment where innovative teams blend different perspectives disciplines and technologies to discover new ways of solving complex our diverse and inclusive environment you can be authentic feel valued be respected and realize your full potential. QinetiQ US will support you with workplace flexibility a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position Overview
QinetiQ US is seeking a Front Office Administrative Assistant to support a fast paced research and development organization within the Department of Defense (DoD). The Front Office Admin will work within the Front Office accomplishing routine administrative items and be responsible for Records Management and Coordination of taskers.
Responsibilities
- Successful candidates should be familiar with DoD Records Management Policy and will be responsible for organizing developing and implementing a Records Management plan for the organization
- Be the sole Point of Contact and interface with the OSD Records and Information Management (RIM) Program Office
- Coordinate with Chief of Staff and Chief Information Officer to implement Records Management program using AI tools as applicable
- Serve as the backup to the Executive Assistant supporting the Director and Deputy Director with executive calendar management briefing prep and routine administrative tasks as required
- Provide support to high-level engagements requiring official protocol support
- Responsible for the organizations Correspondence and Task Management System (CATMS) programs
- Coordinate draft responses and track taskers in CATMS on all networks (NIPR SIPR & JWICS)
- Responsible for routing administrative front office functions such as but not limited to:
- Managing calendars
- Escorting Visitors
- Facilitating Clearances and Building passes
- Coordinating and scheduling conference rooms VTCs and secure phone calls
- Ordering Office Supplies
- Organizing Farewell photos/events
- Ordering Business Cards
- Special projects as desired
Required Qualifications
- TS/SCI-Eligible - Currently hold an active TS/SCI or have held an SCI and have been debriefed in the last 24 months; #qinetiqclearedjob
- Bachelors degree in administration business or other similar topic
- Minimum of 15 years of experience
- Previous CATMS and Records Management Experience Required
- Previous experience supporting a DoD Program Office SES or General Officer
- Proficient in MS PowerPoint excel and/or other Microsoft products
- Excellent communication skills ability to work in a team environment and be independently motivated.
Preferred Qualifications
- Previous support to a RDT&E organiztion or program office of more than $1B
- Navy Yoeman experience
Company EEO Statement
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process please send an e-mail to or call Opt. 1 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race age color religion creed sex sexual orientation gender identity national origin disability or protected Veteran status.
Required Experience:
Manager
Key Skills
- Office Manager Experience
- Hotel Experience
- Dentrix
- Hospitality Experience
- Dental Receptionist
- Medical office experience
- Office Experience
- Dental Office Experience
- Front Desk
- Guest Services
- Hotel Management
- Eaglesoft
About Company
Established in 2019, QinetiQ US is a leading defense and security company in the United States providing mission-led innovation at pace. We are a provider of technologically advanced services and products to the U.S. Department of Defense and national security agencies, positioned to ... View more
