Administrative Staff Assistant

Who May Apply: This position is open to all King County employees who have completed probation in a career service position.

This position serves a vital role in meeting our mission of setting fair and equitable property values through thorough administrative and technical oversight and support and data analysis of the residential appraisal administration of the department. This role involves daily interaction with staff and the public requiring leadership and collaboration skills a strong grounding in administrative support and analysis of property/real estate data sets excellent problem solving and analytical skills and the ability to work in a culturally and generationally diverse team-oriented environment. Supporting the Residential Division Director this position helps support our commitment to be one of The Best Assessment Departments in North America.

Are You...

• Anapproachable and skilled office managerwithstrong administrative researchandorganization skills
• An independentand skilled administrator who can set your own direction and meet organizational objectives
• A planner and do you display strong listening skills with an employee/customer focus and a genuine interest in administrative support functions
• Apriority setter who sets clear goals and operational targets using yourtechnical learning abilitytoensure project and program success
• An effective time manager and do you display timely and quality decision making ability

ABOUT THE JOB: The department is searching for a candidate who is composed and an action-oriented administrative professional with office management and administrative leadership skills for coordinating and supporting various divisional and department level work. Knowledge of technical real property appraisal administration skills is a foundational skill sets for this position. Exercising a high degree of initiative independent judgment and collaboration in coordinating and implementing administrative divisional operations. Specifically:

The successful candidate will:

• Function as the principal administrative support for the division manager and employees and manage the divisional administration.
• Serve as the divisional coordinator and liaison with other central service providers such as information technology facilities human resources payroll and procurement.
• Act as the divisions records lead to support department records management.
• Manage monitor and maintain divisional supplies.
• Represents the division and department on committees events and projects.
• Supports technical assignments by the division director and senior appraisers.
• Collaboratively work with the HR/Payroll Administrator and divisional staff to coordinate and manage training records.
• Provide exceptional customer service when responding to information requests from the leadership County departments and internal and external stakeholders.
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WE ARE LOOKING FOR CANDIDATES WITH:

• Strong coordination and office management skillsand the ability to work well within a collaborative team environment.
• Customer and Employee focuswith a dedication to integrity ethics trust and values.
• Demonstrated understanding and application of technical appraisal and/or property value accounting data.
• Ability tomeet production goals and deadlines and ability to organize and prioritize divisional work.
• Proficiency and ease in usingbusiness productivity tools and cutting-edge technology in your everyday work; (We use iPads Microsoft Office Suite and other assessment related tools).
• Exceptional listening skillsand the ability to keep up with evolving business needs through flexibility and rapid integration of new concepts.
• An action-oriented mindsetwith the ability to maintain composure during peak workload demands.
• An ability to get things done with minimal supervision.

In addition Any combination of education and/or experience that clearly demonstrates the ability to successfully perform the duties of the position listed above and may include:

• A minimum of three (3) years of administrative oversight office management or accounting administration/property appraisal experience including at least two (2) years of independent administrative or financial responsibility working within a group or team of professional technical or management staff.
• Two (2) years of experience using a computer and operation-specific software such as Excel Work and Outlook as well as other database programs. This experience should include developing and working with complicated spreadsheets using form/letter templates receiving and sending information in these formats via email and updating information in a mainframe database.

Forbes named King County as one of Washington States best employers.

Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.