Operations Manager
Share
Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Company: Seamless Assist
Location: Remote (Eastern Europe preferred)
Type: Full-time
About the Role
Seamless Assist is a fast-growing founder-led services company. We are hiring an Operations Manager (Founder Ops) to own day-to-day execution across the business so the founder does not need to be involved in daily operations.
This is not an Executive Assistant role.
This role exists to run the operating system of the company: coordinating teams enforcing follow-through building systems and ensuring work actually gets done across sales marketing recruiting account management and internal operations.
You will act as the founders right hand for execution translating priorities into action eliminating bottlenecks and keeping the business moving forward without constant oversight.
What Youll Own
Company Operations
-
Own the day-to-day operational flow of Seamless Assist
-
Ensure priorities move forward and nothing falls through the cracks
-
Turn ambiguity and chaos into clear processes and systems
Cross-Function Coordination
-
Coordinate across:
-
Sales operations
-
Marketing agencies and internal marketing hires
-
Recruiting pipelines
-
Account management and delivery teams
-
Internal staff and VAs
- Act as the central point of coordination so teams are not relying on the founder
-
Accountability & Follow-Through
-
Track commitments made in meetings and conversations
-
Assign owners and deadlines
-
Follow up consistently and without fear
-
Escalate only when necessary
Systems & Process Building
-
Document how the business actually runs today
-
Improve SOPs over time
-
Build trackers dashboards and operating rhythms
-
Create clarity where there currently isnt any
Founder Bandwidth Protection
- Manage the founders priorities calendar and inbox as a decision-filter not a scheduler
-
Reduce interruptions and context switching
-
Pre-solve problems before they reach the founder
-
Ensure the founder is involved only in high-leverage decisions
Light Property Oversight (Minor Portion of Role)
-
Coordinate basic follow-ups related to existing real estate properties
-
Track vendors invoices and tasks
-
No renovation leadership or heavy real estate ownership required
What This Role Does Not Own
-
Company vision or strategy
-
Product or service direction
-
Marketing strategy execution (you coordinate not run campaigns)
-
Closing sales
-
Hiring decisions made independently
You ensure these areas are executed not defined.
What Were Looking For
Required
- 610 years experience in operations executive support or founder-adjacent roles
-
Experience acting as a right-hand to a founder or senior leader
- Strong judgment and comfort making day-to-day decisions independently
-
Proven ability to coordinate across multiple teams and stakeholders
-
Excellent written and verbal English
-
Comfortable enforcing accountability and deadlines
-
Systems-oriented mindset
Strongly Preferred
-
Experience in founder-led or fast-growing companies
-
Prior roles such as:
-
Operations Manager
-
Founder Ops / Business Operations
-
Senior Executive Assistant with heavy ops responsibility
-
Chief of Stafftype execution roles
-
-
Experience working with remote teams
How Success Is Measured
After 90 days:
-
The founder is no longer the default escalation path
-
Projects move forward without reminders
-
Teams know exactly who to go to for operational decisions
-
The founder receives updates instead of checking in
-
The business feels calmer clearer and more predictable
Compensation
Compensation is competitive and based on experience and ownership level.
This role is designed to grow in scope and responsibility over time.
How to Apply
Please apply with your resume and a short note explaining:
-
Your experience owning operations or acting as a founders right hand
-
Why this type of role appeals to you
Final Note (Intentional Signal)
This role is for someone who enjoys ownership enforcement and execution not just support.
If you prefer clearly defined tasks and waiting for instructions this will not be a good fit.
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
