Apprentice Invoicing Administrator
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Job Summary
Job Title: Apprentice Invoicing Administrator
Reports To: Credit Controller
Basic Function:
To provide administration support for all live contracts within the Maintenance Group assisting the operational contract administration team with all aspects of sales invoicing.
Areas of Job Accountability:
- Calculation of daywork sales invoices
- Generating sales invoices on AccountsIQ (Dayworks and Reactive Repairs)
- Checking and raising PPM billing and future back-billing
- Reviewing PPM billing details such as billing periods dates charged contract values travelling time and weekend rates
- Validating credit note requests and preparing credit paperwork for approval
- Liaising with accounts regarding sales invoice queries
- Chasing purchase orders from customers and internal operations teams
- Completing ad-hoc administrative tasks as required
Job Size:
Responsible for contract administration across all live contracts.
Authority Levels:
- As defined in the companys Quality Management System
- Invoicing to be completed in line with the agreed Contract Plan and Contract Rates
Qualifications and Experience:
- Good numeracy and literacy skills (GCSE Grades AC / Grade 5 and above)
- Proficient PC skills particularly in Excel and Word
- Preference for candidates who have completed AAT Level 2 or are working toward Level 2/Level 3
- Desirable experience in procurement related to mechanical or electrical installation/maintenance
- Desirable experience in work planning programming and costing of maintenance activities
Required Experience:
Unclear Seniority
Key Skills
- Anti Money Laundering
- Healthcare Attorney
- Desktop Support
- Data Entry Operation
- Home Care
- Adobe Photoshop
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
