Building and Grounds Supervisor

Summary

The Buildings and Grounds Supervisor or Manager is responsible for keeping buildings and the facilities properly maintained clean safe sustainable functional and compliant with regulatory standards while supporting the organizations goals and well-being of its occupants.

Primary Duties and Responsibilities.

Managing building and mentoring assigned maintenance staff that perform routine maintenance on facilities. Ensure safe practices are followed. Manages performance for the facilities group and participates in recruitment and employee investigations when applicable.

Oversees team of facilities technicians painters and janitorial staff.

Assesses the condition of the facility and its equipment to identify problems and ensure safety regulations are met. Equipment i.e. Water Heater AC Units Plumbing Devices etc.

Procures parts materials and supplies in a timely manner to complete work assignments

Creates maintenance procedures and PMs maintaining Maintenance Management Software or other system for work orders.

Manages basic office furniture relocation disposal of old furniture assisting with furniture reconfiguration for special events and similar functions

Monitors budgets and expenses (POs Timecards)

Ensures maintenance equipment and tools are properly stored and in good condition

Manages renovations and updates and hires contractors to carry out services that cannot / should not be carried out in house

Monitors the safety and cleanliness of interior and exterior areas such as offices conference rooms parking lots and outdoor recreation spaces ceiling and roof spaces docking areas fence / gating

Manages facilities maintenance including janitorial contract management; mats & sanitation contract; water fountain contract management and office related ice/coffee units; landscaping management; snow plowing and salt service inspections and permitting.

In cooperation with Environmental Health and Safety Department manage and supervise fire protection and inspections including sprinkler systems maintenance and testing; monthly inspections of all facilities for fire hazards and sprinkler systems; participate in local Fire Department inspections; fixed fire system maintenance; fire extinguisher maintenance testing and inspections; maintaining all plant records for fire systems map IDs etc.; ensures all NFPA codes State and local regulations followed.

In cooperation with Facilities Compliance and Visitor Management Policy and other applicable policies manages plant security including management of Security Guard service perimeter fence integrity door security management of building access including management of locksmith services

Overseeing company motor vehicles maintenance (two SUVs)

Manages the building main structures such as roofing siding

Manages the facility fuel systems: vehicle diesel gasoline

Manages electric backup power generator service contracts

Manages other similar facility services and contracts

Creating reports on maintenance repairs safety and other occurrences for supervisors and other relevant staff

Required Skills:

Knowledgeable of basic hand tools (wrenches etc.) basic handheld power tools (saws drills etc.) and bench mounted power tools (grinders sanders)

Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers customers and the general public.

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.

Ability to read understand and apply company policies such as Purchase Order Policy Visitor Management Safety Best Practices etc

OSHA regulations and safety corporate standards

Basic Mechanical/maintenance skills

Associates degree (A. A.) or equivalent from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

Experience with request for quotation process review of bids management of contracts and service agreements.

Special Skills

Computer literacy is a requirement to include but not limited to:Excel and Microsoft Suite

Ability to interface with any person in the organization.

Organizational skills with attention to detail.

Reliable attendance and good communication skills are essential.

Ability to work in a technically demanding environment.

Additional Notes

The Company retains the right to change or assign other duties to this position.

Physical Dimensions

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; climb or balance; and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision color vision and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.