Assistant Vice President of Facilities

Position Title: Assistant Vice President of Facilities.
Department: Facilities Administration.
Classification: Exempt.
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; variations to this schedule or flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors. This position is on-call for emergencies outside of regular working hours.
Work Location: On Campus.
Salary Range: $150000 - $165000.

Position Overview:

Reporting to the Vice-President of Finance/CFO the Assistant Vice-President Facilities provides campus-wide leadership for the strategic direction planning and stewardship of the Universitys physical infrastructure. The portfolio includes campus operations capital planning and delivery facilities design maintenance and utilities sustainability digital enablement and the evolution of the campus master plan.

The AVP leads a diverse workforce of skilled professionals and is accountable for service delivery operational performance and financial stewardship across the facilities portfolio. This role works in close partnership with academic and administrative leaders students government and community stakeholders to ensure facilities strategies directly support institutional priorities.

This role is deeply collaborative engaging with academic and administrative leaders students government partners and community stakeholders to ensure that facilities planning and operations align with institutional priorities and support a thriving inclusive campus experience.

Essential Job Duties:

• Enterprise and Strategic Leadership.
  • Champion a bold future-focused vision for Facilities Management that aligns with the Colleges mission values and long-term goals.
  • Lead cross institutional initiatives that integrate facilities planning with academic research and community engagement strategies.
  • Establish enterprise facilities governance frameworks policies and standards.
  • Guide organizational design workforce planning and change initiatives to strengthen service delivery and engagement.
  • Serve as a trusted advisor to the Presidents Leadership Team on infrastructure policy risk and strategic investment.
• Operational Excellence.
  • Drive continuous improvement across facilities operations through process optimization technology adoption and performance measurement.
  • Establish and monitor KPIs to ensure service quality and operational effectiveness.
  • Lead digital transformation initiatives including smart campus technologies and data driven- decision making.
  • Champion innovation in campus design integrating emerging technologies and evolving pedagogical needs.
  • Oversee emergency preparedness business continuity and resilience of critical infrastructure.
• Infrastructure Maintenance and Development.
  • Coordinate the colleges facilities planning space management engineering design and supervision of construction and remodeling projects.
  • Prioritize capital investments using condition assessments utilization data and risk-based analysis.
  • Serve as primary resource to planning committees for individual building projects.
  • Lead integrated planning efforts for the maintenance repair renovation and renewal of current and future campus facilities and physical infrastructure.
  • Maintain appropriate and up to date facility records to inform infrastructure planning.
  • Advise VP/CFO and collaboratively participate in the development of the capital budget.
• Administrative Management and Leadership.
  • Design and implement an effective staffing structure to accomplish the work of the facilities operation including grounds custodial energy management and crafts/mechanical trades.
  • Oversee all facilities related budgets including operating maintenance and capital expenditures.
  • Lead long range financial forecasting asset reinvestment planning and cost optimization strategies.
  • Ensure procurement and vendor management practices deliver value manage risk and align with institutional objectives.
  • Review and evaluate departmental goals objectives policies and procedures for continuous improvement opportunities.
• Safe and Welcoming Campus.
  • Ensure compliance with all relevant health safety environmental and building regulations.
  • Develop and maintain risk mitigation strategies for facilities operations and capital projects.
  • Advance inclusive design accessibility and universal design standards across campus infrastructure.
  • Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.

Supervision Received and Exercised:

• Reports to the Vice President for Business and Finance and Chief Financial Officer.
• This position supervises staff.

Required Qualifications:

• Education: Bachelors degree or equivalent work experience; maintain a valid drivers license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
• Experience: 6 years of supervisory experience or demonstrated leadership skills/abilities.

Preferred Qualifications:

• Education: Bachelors Degree and/or Masters Degree in Planning Architecture Engineering or Facilities Management.
• Experience: Experience in a higher education hospital health care school district or corporate campus setting. Understanding of the broad range of challenges and issues the Facilities department needs to address (construction custodial landcare utilities and maintenance).

Skills That Will Ensure Success in the Role:

• Proven ability to lead organizational change and manage complex multi-stakeholder projects.
• Strong financial acumen including budgeting forecasting and cost control.
• Exceptional communication negotiation and relationship building skills.
• Strategic thinker with the ability to align facilities operations with institutional priorities.
• Ability to lead diverse teams and foster a culture of accountability collaboration and service excellence.
• Capacity to manage competing priorities in a dynamic environment.
• Commitment to building a culture of welcoming and belonging and sustainability.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.