Communications Coordinator

TITLE: Communications Coordinator

FLSA Status: Non-Exempt

Department: Administration

Reports to: Executive Assistant

Union Exempt: Yes

Date Last Reviewed: 01/23/2026

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

A. POSITION SUMMARY

Under the direct supervision of the Executive Assistant the Executive Communications Assistant provides a blend of administrative support and high level communication marketing and developmentassistance. The role supports executive level initiatives manages internal and external communicationsassistswith fundraising and outreach activities and ensures smooth daily administrative operations. The position requires strong writing and speaking skills attention to detail professionalism and the ability to work collaboratively across departments. Confidentiality organization and follow through are essential in this community-and mission-minded position.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Operational Support

• Coordinate and perform a range of administrative and operational support activities for the executive office.
• Serve as a friendly professional point of contact for visitors callers and internal staff; refer inquiries toappropriate departments. Act as a liaison with other operating units.
• Schedule and coordinate meetings appointments interviews travel and eventlogisticsfor the executive office.
• Maintain calendars files databases and records; perform data entry preparestatistical and narrativereports and conduct routine analysis as needed.
• Process incoming and outgoing mailaccuratelyefficiently and with discretion;maintainsupply inventories and kitchen/supply areas.
• Assistwith preparation proofreading formatting and distribution of executive documents correspondence and board meeting materials.
• Assistwith special projects retreats all-staff events tabling opportunities and other organizational activitiesand events.
• Assistwith the organization andmaintainingofcontracts including monitoring key deadlines and deliverables and collaborates with internal teams and external partners.
• Performs miscellaneous job-related duties as assigned.

Communications and Marketing Support

• Draft and refine communicationmaterials including email announcements website updates newsletters social media content and internal messaging.
• Support marketing campaigns by creating and coordinating promotional materials posts and content.
• Help ensure consistencyand qualityin messaging branding and tone across communication channels.
• Assistin the building and managing of email marketingplatform troubleshooting basic technical issues coordinating with vendors or IT support when necessary.
• Coordinate cross department communication and follow through to support major initiatives campaigns and events.
• Development and Fundraising Support
• Assistin planning promoting documenting and executing outreach development and fundraising campaigns.
• Maintain donor and stakeholder records and help prepare impact reports.
• Coordinate project timelines and track progress.
• Help coordinate donor communications acknowledgments and data tracking.
• Assistwith grant preparation tasks such as gathering documentation formatting narratives and tracking deadlines.
• Support grant writing preparation donor engagement and fundraising eventlogistics.
• Build strong relationships with community partners donors and local champions.
• Other duties as assigned.

C. MINIMUM EDUCATION AND EXPERIENCE

• High school diploma or GEDrequired; bachelors degreeorequivalent professional experiencepreferred
• Experience in administrative support communications marketing or nonprofit development
• Knowledge of Microsoft Word and PowerPoint preferred.

D. LICENSES/CERTIFICATIONS REQUIRED

• Must have valid NM drivers license and reliable personal transportation

E. KNOWLEDGE SKILLS AND ABILITIES REQUIRED

• Excellent writingeditingcommunication and interpersonal skills.
• Skilledproficiencywith office software social media platformsand marketing tools.
• Highly proactive with strong follow through and attention to detail and design.
• Ability to manage multiple tasks meet deadlines and workbothcollaborativelyand independently while supporting multiple priorities.
• Ability tomaintaincalendars transcribe minutes and prepare reports.
• Skill in database management record keeping and data entry.
• Knowledge of contract management.
• Strong organizational and multitasking abilities.
• Ability toidentifyand refer problems toappropriatedepartment.
• Strong customer service and deescalation skills.
• Ability to handle confidential information with discretion.
• Ability to work collaboratively andmaintainprofessional relationships.
• Ability torepresentthe organization with professionalismintegrity and skill.

Preferred Qualifications

• Bilingual in English and Spanish with strong written and verbal communication skills inboth languages.
• Experience in communications marketing project coordination ornonprofit development.

F. Age of Patients Served

None

G. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

A person in this position has to be able to prioritize and respond to the diversedemandsofthe are frequent opportunities to relax from anyphysical exertion changepositionin work activities or break from computerapplication tasks.

Effort and Dexterity:Good dexterity tooperatepersonalcomputeroffice equipment and setup forevents. Occasional lifting and carrying related to office duties and eventplanning.

Tools Equipment required to beoperated:Capable of usingoffice machines and personal computers for word processing dataentryandspreadsheet applications.

3. Visual Acuity Hearing and Speaking:Must be able to read a computermonitorandoutputsaccurately. Must be able to communicate clearly andaccurately for work and safety compliance.

4. Environment/Working Conditions:Work is mostly inside an office in acontrolled environment. Normal office safety precautions and practices arerequired. Position requires travel throughout the Albuquerque metropolitanarea. Work regularly scheduled Monday-Friday although weekends andevenings may berequiredto meet with members of the Board of Directors host eventsandmeet deadlines. Fixedasset inventory may require bending squatting or lifting.

This description lists the major duties and requirements of the job and is notall-inclusive. Applicants may be expected to perform job-related duties other than thosecontained in this document and maybe requiredto have specific job-related knowledgeand skills.