Director for Grant and Contract Accounting (GCA)

Job Description

Finance Planning and Budgeting (FPB) encompasses the major central financial planning analytical and budgeting functions for the University of Washington including:

• Finance & Budget Strategy

• Institutional Analytics & Decision Support

• Policy Planning & State Operations

• University Business Services

Grant and Contract Accounting (GCA) is responsible for leading University-wide post-award research administration providing essential services in accounting compliance analysis invoicing and financial reporting to both internal and external stakeholders. GCA ensures effective and accurate management of research funding supports institutional compliance and facilitates financial transparency across the University of Washington. The Director for GCA oversees all aspects of strategic leadership for Grant and Contract Accounting. This role manages a team of fifty including four direct reports and oversees all aspects of post-award research administration including accounting compliance invoicing and financial reporting for the University.

Key responsibilities include:

• Set the direction and ensure alignment of GCA operations with the Universitys goals

• Manage recruitment training supervision and development of staff to maintain a skilled and effective team

• Oversee customer service activities training programs campus outreach and the resolution of escalated issues from internal and external stakeholders

• Serve as a subject matter expert in Workday stabilization initiatives ensuring successful system integration and operational continuity across post-award research accounting

We encourage applicants to apply even if they do not feel they satisfy all of the skills listed below; we understand that it will take some time for the successful applicant to strengthen specific position skills where needed to learn about the university systems campuses and vendor collaborators and to develop a deep understanding of the FPB environment itself.

Duties & Responsibilities:

Strategy Development

Lead the development and implementation of comprehensive strategies for effective post-award grant and contract management ensuring alignment with organizational objectives and long-term vision. Integrate advanced systems management by evaluating selecting and implementing technology solutions that streamline post-award processes and enhance data integrity. Oversee the development and integration of digital tools to automate workflow improve reporting accuracy and facilitate collaboration across departments.

• Collaborate with IT and operations teams to ensure seamless ongoing system integration enabling real-time access to grant and contract information and supporting the cross-functionality of financial compliance and program management platforms

• Partner closely with program leaders and cross-functional teams to ensure timely achievement of deliverables milestones and all reporting requirements proactively identifying and mitigating risks to project success

• Establish and monitor key performance indicators (KPIs) for post-award activities driving continuous improvement and accountability across all programmatic operations

• Develop and maintain robust stakeholder engagement plans to foster collaboration with internal and external partners maximizing the impact of sponsored initiatives

• Stay informed of emerging trends regulatory changes and best practices in grants and contracts management incorporating innovative approaches to enhance program effectiveness and compliance

Leadership / Team Management

Provide leadership and oversee the GCA teams including day-to-day operations budget management and staff development. Foster an inclusive culture within a diverse matrixed environment and collaborate with the Executive Director of Research Compliance and Operations to support Sponsored Programs Finance.

• Manage a team of professionals responsible for the administration of post-award grants and contracts and supervision of vendors including invoice approval

• Guide project workflows and timelines ensuring ongoing training and career enrichment for all staff

• Guide the continual enhancement of program operations monitor progress against key milestones and adjust strategies as necessary to ensure the achievement of successful outcomes

Accounting and Program Management

Direct and oversee all facets of post-award financial administration ensuring precise budgeting diligent expenditure monitoring and prompt financial reporting.

• Ensure compliance with federal state sponsor regulations and university policy and coordinate audits to effectively resolve complex financial matters

• Translate accounting requirements into practical operational processes; coordinating accounting processes to align with new and revised University state and federal regulations

• Review and approve accounting transactions journal entries management reports and internal financial documents

• Provide ongoing comprehensive program management and development by proactively identifying areas for process optimization fostering team collaboration and ensuring program initiatives are strategically aligned with organizational objectives; communicate regulatory and policy changes across the university

• Serve as a key liaison to internal and external stakeholders including funding agencies and institutional leadership

• Communicate complex post-award requirements and changes effectively to all relevant parties

• As a representative of GCA actively engage with campus stakeholders to foster collaboration and support process improvement

• Ensure timely and accurate responses to public records requests in accordance with university policies and applicable regulations.

• Oversee records retention in compliance with university state and federal regulations

• Ensure training and cross training on business processes and systems

• Other duties as assigned

Requirements:

• Bachelors degree in Business Administration Finance Accounting Public Administration or related field and 6 years of progressive experience in grants/contract administration or related field

• OR Masters degree in Business Administration Finance Accounting Public Administration and 3 years of progressive experience in grants/contract administration or related field. An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for a degree

• 3 years of progressively responsible leadership/management experience; demonstrated commitment to developing others to become leaders demonstrated experience in working with diverse groups and teams; create a culture of inclusion and equity throughout the team while supporting the overall culture of FPB

• Expert knowledge of federal state and sponsor regulations (e.g. Uniform Guidance FAR agency-specific rules)

• Demonstrated experience in governmental fund accounting

• Demonstrated ability to lead strategic initiatives and manage complex portfolios

• Exceptional analytical organizational and interpersonal abilities with a proven capacity to solve complex problems efficiently manage multiple priorities and foster positive working relationships across diverse teams

• Proficiency with grants management systems accounting software or financial software

• Excellent written and verbal communication skills

• Demonstrate the ability to foster collaborative working relationships and effectively navigate complex and sensitive administrative issues

Desired:

• Knowledge of Workday Finance

• Knowledge of the University of Washington pre- and post-award policies and procedures

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.