85 Corporate Support Officer  Procurement (Maternity cover)

Hours:Full time or part time (minimum0.81 FTE /30 hours a week)

Purpose of the post

We areseekinga motivated and detail-oriented professional to join our team on a12-month fixed-term appointmentcoveringa period ofmaternity leave with the potential for extensionshould the post-holder extend their maternity leave or otherwise not return on the expected date. Reporting to the Senior Finance Manager you will play a key role in managing operational purchase-to-pay processes monitoring contracts and associated reviews and supporting wider commercial activity between the IMA and its sponsor department the Ministry of Justice(MoJ).

In this role you will engage with a broad range of stakeholders including senior leaders andprovideexpert advice on procurement activity. A critical aspect of your responsibilities will be ensuring the IMAs compliance with procurement regulations Government SpendControls andManaging Public Money. This is an excellent opportunity to make a meaningful impact while working in a dynamic environment.

What will you be doing

Procurement

• Oversee operational purchase-to-pay processes including raising purchase orders and tracking internal activity.
• Monitor procurement activity and report on SLAs(service level agreements)in line withobjectives.
• Resolve invoice hold errors and payment delays using available data on a weekly basis.
• Act as the main contact and subject matter expert for supplier managementmaintainingaccuratesupplier lists and liaising directly with suppliers to resolve issues.
• Maintain effective relationships with MoJ and shared services colleagues to ensuretimelyresolution of procurement issues.

Commercial

• Act as SME for the Contract Management Framework (CMF) leading functionalreviewmeetings with MoJ stakeholders reporting totheDeputy Director Head ofStrategy andCorporate Services(DDHoS&CS.)
• Plan and execute post-implementation boundary and exit reviews for IMA contracts.
• Support teams with commercial activity including preparing business cases specifications tender documents and evaluating tenders.
• Develop cyclical reporting ontheCMF for the Executive Team and Board with support fromDDHoS&CS.

Finance

• Support budget holders with forecasting and provide monthly transaction reporting to MoJ Finance Business Partners.
• Liaise with audit stakeholders (e.g. GIAA NAO) and provide evidence as needed.

Contact with others:

holders forecast managers Heads of Department Senior Finance Manager

Business Partner commercial support Transaction Team Supplier Support Team Shared Services providers Suppliers.

The duties/responsibilities listed above describe the post and are not intended to be exhaustive. The Job Holder is expected to accept reasonable alterations andadditionaltasks of a similar level that may be necessary.

All posts within the IMAoperateas a flexible resource to ensure the requirements of the business are met and as such the post holder maybe requiredto undertake other duties in their role or duties in other parts of the business at their grade to meet business priorities.

In carrying out their duties the post holder will respect the IMAs commitment to equality of opportunity and the diversity of the IMA and its stakeholders.

Essential Skills

• Self-motivated and able to work with minimalsupervision;
• A good understanding of financial transactions such aspurchaseorders and invoices
• Supportive approach when dealing with stakeholders
• Strong interpersonal skills and the ability to form close working relationships with colleagues
• Ability tooperatewith discretion and work with confidential information
• Proven experience working in a fast past environment with changing prioritiesdemonstratingresilience
• Ability to work well under pressure and can prioritise workload and tailor this to meet the needs of thebusiness;
• Intermediate knowledge/ user skills of Excel and MS Teams
• Good analytical skills
• Good written and verbal communication skills

Desirable Skills

• Experience of working in a government or public service department in a financeprocurementor commercial setting.
• Good understanding ofCabinet Office Spend Controls

Behaviours

We willassess you against these behaviours during the selection process:

• Managing a Quality Service Lead Behaviour
• Seeing the Big Picture
• Making Effective Decisions
• Working Together

Oriau:Llawnamser neu ran amser (lleiafswm0.81 FTE/ 30awr y wythnos

Dibenyswydd

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Bethfyddwchchineiwneud

Caffael

• Goruchwylioprosesauprynu-i-dalugweithredolgangynnwyscodiarchebionprynuacolrhaingweithgarwchmewnol.
• Monitrogweithgarwchcaffaelacadroddargytundebaulefelgwasanaethynunolagamcanion.
• Ynwythnosoldefnyddiordatasyddargaeliddatrysanfonebausyddhebeutaluoherwyddgwallauacoedigydathaliadau.
• Bodynbrifgyswlltacarbenigwrpwncargyferrheolicyflenwyrcynnalrhestraucywirogyflenwyr achysylltununiongyrcholâchyflenwyriddatrysproblemau.
• CynnalperthynaseffeithiolârWeinyddiaethGyfiawnderachydweithwyrymmaescydwasanaethaugansicrhaubodproblemaucaffaelyncaeleudatrysynbrydlon.

Masnachol

• GweithredufelarbenigwrpwncargyferyFframwaithRheoliContractaudrwyarwaincyfarfodyddadolyguswyddogaetholgydarhanddeiliaidyWeinyddiaethGyfiawnderganadroddirDirprwyGyfarwyddwrPennaethGwasanaethauCorfforaetholaStrategaeth.
• Cynllunio agweithreduadolygiadauôl-weithreduffiniauacymadaelargyfercontractaurAwdurdodMonitroAnnibynnol.
• Cefnogitimaugydagweithgarwchmasnacholgangynnwysparatoiachosionbusnesmanylebaudogfennautendro agwerthusotendrau.
• DatblyguadroddiadaucylcholaryFframwaithRheoliContractauargyferyTîmGweithredolarBwrddgydachymorthyDirprwyGyfarwyddwrPennaethGwasanaethauCorfforaetholaStrategaeth.

Cyllid

• CefnogideiliaidcyllidebaugydarhagolygonadarparuadroddiadautrafodionmisoliBartneriaidBusnesCyllidyWeinyddiaethGyfiawnder.
• Cysylltuârhanddeiliaidarchwilio( NAO) adarparutystiolaethynôlyrangen.

Cyswlltageraill:

îmTrafodionTîmCymorthCyflenwyrdarparwyrCydwasanaethauCyflenwyr.

Maerdyletswyddau/cyfrifoldebauarestriruchodyndisgrifiorswyddacnifwriediriddyntfodynhollgynhwysfawr. Maedisgwyliddeiliadyswydddderbynaddasiadaurhesymolathasgauychwanegolsyddarlefeldebygaallaifodynangenrheidiol.

MaepobswyddynyrAwdurdodMonitroAnnibynnolynrhaihyblygisicrhaubodgofynionybusnesyncaeleubodloniacorherwyddmaenbosiblybyddgofyniddeiliadyswyddgyflawnidyletswyddaueraillyneiswydd neuddyletswyddaumewnrhannaueraillorbusnesareiraddfa ermwynbodloniblaenoriaethaurbusnes.

WrthgyflawnieiddyletswyddaubydddeiliadyswyddynparchuymrwymiadyrAwdurdodMonitroAnnibynnoligyflecyfartalynogystalagamrywiaethyrAwdurdodMonitroAnnibynnolairanddeiliaid.

SgiliauHanfodol

• Ynllawnhunangymhelliantacyngallugweithiohebfawrddimgoruchwyliaeth;
• Dealltwriaethddaodrafodionariannolfelarchebionprynuacanfonebau
• Dullcefnogolwrthddelioârhanddeiliaid
• Sgiliaurhyngbersonolcryfacyngalluffurfioperthynaswaithagosâchydweithwyr
• Gallugweithredunddoethagweithiogydagwybodaethgyfrinachol
• Profiadamlwgoweithiomewnamgylcheddprysurgydablaenoriaethausynnewidganddangosgwytnwch
• Gallugweithionddadanbwysauacyngallublaenoriaethullwythgwaithatheilwrahynynôlanghenionybusnes
• Dealltwriaeth/sgiliauiddefnyddioExcel ac MSTeamsarlefelganolradd
• Sgiliaudadansoddida
• Sgiliaucyfathrebudaarlafaracarbapur

Sgiliaudymunol

• Profiadoweithiomewnadranllywodraethneuwasanaethcyhoeddusmewnlleoliadcyllidcaffaelneufasnach.
• DealltwriaethddaoReolaethauGwariantSwyddfarCabinet

Ymddygiadau

Byddwn yn eich asesu yn erbyn yr ymddygiadau canlynol yn ystod y broses ddethol:

• RheoliGwasanaethoAnsawddUchel - Prif Ymddygiad
• GwneudPenderfyniadauEffeithiol
• GweldyDarlunMawr
• Cydweithio.