Senior IT Officer (Vendor Management)
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Join Our Mission to Foster Prosperity in Asia
The position of Senior IT Officer (Vendor Management) is assigned to the Information Technology Department (ITD). You will be based at our Headquarters in Manila Philippines.
You will report to the designated International Staff and will oversee junior team members.
As the Senior IT Officer (Vendor Management) you will oversee the full lifecycle of ITDs Indefinite Delivery Indefinite Quantity (IDIQ) vendors as well as the sourcing and management of agency personnel. Key responsibilities include strategic planning onboarding and offboarding performance monitoring budget tracking and ensuring contract compliance. This role is critical in enabling the department to effectively source and manage agency personnel to support IT operations projects and digital initiatives in line with ADBs priorities.
ADB seeks an experienced vendor management officer with strong background in complex IT vendor management talent sourcing and resource management financial management vendor governance forecasting and budget monitoring contract oversight and process improvement. You will collaborate closely stakeholders and external vendors. At this level you are expected to handle a variety of assignments independently or as part of a team with minimal supervision.
Vendor Management
- Oversee the entire vendor lifecycle including sourcing contract administration renewals and offboarding.
- Negotiate vendor agreements maintain strong relationships and resolve issues or concerns promptly.
- Ensure compliance with procurement policies contract terms SLAs. Implement performance monitoring frameworks.
- Analyze procurement and vendor data evaluate costs and prepare comprehensive reports to support decision-making.
- Leverage vendor management systems (VMS) and procurement tools to optimize operations and drive efficiency.
- Apply international standards in procurement risk management and governance with a focus on best practices.
Financial Management
Oversee the agency personnel budget to ensure effective efficient and compliant use of funds through regular reviews and analysis.
- Prepare detailed financial analyses sourcing forecasts and procurement projections. Monitor spending across IT cost centers in line with approved budgets and business cases.
- Develop and maintain procurement financial reports dashboards using PowerBI PowerApps and other ADB tools.
- Conduct variance analysis by reconciling expenditures against budget plans and provide insights to ITD leadership.
- Ensure accurate validation and processing of invoices and timesheets.
Process Improvement
- Continuously research emerging IT procurement and vendor management trends to identify opportunities for innovation and efficiency.
- Design implement and support vendor management and procurement systems including data integration training and vendor collaboration.
- Contribute to the development and refinement of guidelines procedures and templates to strengthen procurement and vendor management processes.
- Lead the creation of a vendor management transformation roadmap driving continuous improvement through best practices and innovative models.
- Represent ITD in internal and external trainings conferences and knowledge-sharing initiatives.
- Perform other duties as assigned by supervisors or managers.
Agency Personnel Resource Planning Sourcing Performance Management and Coordination
- Coordinate with ITD divisions to consolidate resource forecasts validate requirements and develop sourcing strategies.
- Maintain and update an agency personnel database develop dashboards to provide insights on roles assignments contract details and cost structures.
- Manage the full lifecycle of agency personnel engagements including requisition sourcing contract processing onboarding performance monitoring and offboarding.
- Draft and review Terms of Reference (TORs) Statements of Work (SOWs) and evaluation criteria for agency personnel and vendor sourcing.
You will need:
Bachelors degree in Business Administration or Information Systems preferably with advanced training in relevant area or Masters degree in Business Administration or Information Systems Computer Science Law or equivalent.
At least 8 years experience in vendor management procurement financial management procurement lifecycle and process improvement; and at least 4 years of supervisory experience.
Experience in working with external IT suppliers building relationships and understanding their legal terms and conditions to drive vendors to meet their deliverables to agreed quality and timelines.
Solid knowledge of IT and experience in IT Resource Vendor Management and Procurement.
Proficiency in financial reporting data analytics and budget management.
Competent with designing process improvements with consideration of innovative technology solutions.
Actively using and configuring reporting from budget management software procurement management systems and data visualization and business application tools such as PowerBI PowerApps Dataverse etc.
Ability to supervise provide knowledge sharing and lead (directly or indirectly) staff consultants or contractors to facilitate work planning and delivery of outcomes.
Ability to handle multiple tasks with deadlines.
Excellent interpersonal relationship and stakeholder management skills.
Excellent written and verbal communication skills in English.
Meet the core competency requirements of the position.
Please refer to the link for ADB Competency Framework for Technical Local grade 6.
Paid leave (including parental)
Medical and health benefits
Life and other insurance plans
Staff development
Retirement plan
Additional Information
This appointment is open to internal and external applicants.
This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.
About Us
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Required Experience:
Senior IC
Key Skills
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About Company
The Asian Development Bank (ADB) is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. It assists its members and partners by providing loans, technical assistance, grants, and equ ... View more
