Event Consultant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

As a key member of our Resource Industries marketing team the Event Consultant is responsible for planning leading and executing the operational and logistical elements of complex internal and customer-facing events across the global mining segment. This role carries significant visibility and influenceyour work will directly represent the Caterpillar brand to customers dealers executives and partners around the world.

This is far more than a checklist-driven events role. Were looking for someone who understands that events are a strategic marketing channel and can think beyond logistics to craft meaningful memorable experiences that strengthen relationships and drive business outcomes.

What youll do

• Negotiating and managing hotel and venue contracts including room blocks attrition concessions cutoff dates function space requirements banquet event orders (BEOs) and critical contract clauses such as force majeure cancellation terms insurance requirements and indemnification.

• Collaborating with internal program owners as an event planner and operational consultant clearly explaining logistics risks constraints and tradeoffs while maintaining a marketing mindset.

• Developing and managing operational workbacks translating program requirements into sequenced tasks timelines and onsite execution plans.

• Managing food and beverage planning including BEO development menu structures dietary accommodations allergen protocols service styles timelines and guest counts.

• Planning room sets staging layouts runofshow mechanics loadin/loadout processes BOH operations and multivendor operational sequencing.

• Organizing workflows tasks timelines approvals and event data.

• Coordinating group transportation models including VIP transfer logistics and attendee movement planning.

• Managing event compliance risk security and protocol considerations including access control executivelevel protocol and discretion incident response norms emergency action planning venue policies and ADA accessibility standards.

• Implementing brand guidelines and approval processes for signage merchandise conditioning and other branded materials.

• Managing eventrelated budgets including cost drivers vendor quotes service charges taxes invoice review and postevent financial reconciliation.

• Monitoring event delivery identifying issues closing feedback loops and supporting event and show enhancements across the segment.

• Providing flexible operational support across a range of event formats including internal programs customer engagements and occasional industry events or tradeshows adapting quickly to shifting scopes environments and delivery needs.

What skills youll have:

Customer Focus: Knowledge of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and ability to leverage that information in creating customized customer solutions.

Experience planning and coordinating large-scale corporate events and executive-level engagements.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Strong skills in runofshow development room/stage setups loadin/loadout and multivendor coordination.

Creativity: Knowledge of the approaches tools and techniques for promoting creative original thinking and ability to apply it to a variety of business situations.

Effective Communications: Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.

Relationship Management: Knowledge of relationship management techniques; ability to establish and maintain healthy working relationships with clients vendors and peers.

Project Management: Knowledge of effective project management strategies and tactics; ability to plan organize monitor and control projects ensuring efficient utilization of technical and administrative resources to achieve project objectives.

Vendor/Supplier Management: Knowledge of external provider management processes and ability to effectively manage the business relationship with external providers (e.g. vendors service providers contractors consultants and suppliers).

Top candidates will also have:

Bachelors degree in Hospitality Management Event Management Business Administration Marketing or Communications.

Experience using Eventscase (or similar event management platform) and/or Workfront (or similar project management platform)

Certified Meeting Professional credentialing or Certified Special Events Professional credentialing or 3-5 years of progressively responsible experience in corporate event planning

Additional Information:

This role requires full-time on-site presence at the Tucson Mining Center in Tucson AZ.

This position will require up to 20% travel.

Domestic relocation assistance available.

Visa sponsorship international assignments or payroll transfers are not available for this role.

Posting Date: 1/27/2026 - 2/4/2026

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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