Executive Assistant
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant - Strategic Partner to Managing Director
Join a fast paced and growing industry in an ideal Center City Location. We are a Philadelphia-based Property Management Company with significant real estate holdings in an around the Philadelphia metropolitan area. Our current portfolio consists of 4000 residential units and 250000 square feet of commercial space.
University City Housing Company is seeking an organized motivated and professional Executive Assistant.
The Executive Assistant is a trusted partner to the Managing Director responsible for keeping priorities clear processes moving and the executive focused on what matters most. This role goes beyond traditional administrative support it requires ownership sound judgment and the confidence to proactively manage workflows schedules and communication.
The Executive Assistant acts as the right hand to the Managing Director filtering distractions anticipating needs and translating information into clear actionable insights. Because the Managing Director is a highly visual decision-maker this role requires the ability to organize information visually and concisely rather than relying solely on written email communication.
This position offers exposure to complex business operations strategic initiatives and philanthropic efforts and is ideal for a highly organized self-directed professional who thrives in a fast-moving environment and follows through relentlessly.
Key Responsibilities Include but are not limited to:
Ideal Candidate Profile:
Our Comprehensive Benefits Package for Full-Time Employees Includes:
Opportunities for professional and personal development and career growth
Competitive Salary
Comprehensive Health Insurance - Medical Dental Vision
Medical & Dependent Care Flexible Spending Accounts (FSA)
Retirement plan 401(k) with up to 4% employer match
Paid Time Off (vacation sick 9 holidays 2 floating holidays)
Employer-paid Short-term Disability
Voluntary Long-term Disability
Voluntary LifeInsurance
Voluntary Hospital Indemnity Insurance
Employee Assistance Program (EAP)
Annual Awards & Recognition
Company Paid Certifications & Licensing
Employee Referral Program
Apartment Discount Available
Link to our real estate portfolio:
Join a fast paced and growing industry in an ideal Center City Location. We are a Philadelphia-based Property Management Company with significant real estate holdings in an around the Philadelphia metropolitan area. Our current portfolio consists of 4000 residential units and 250000 square feet of commercial space.
University City Housing Company is seeking an organized motivated and professional Executive Assistant.
The Executive Assistant is a trusted partner to the Managing Director responsible for keeping priorities clear processes moving and the executive focused on what matters most. This role goes beyond traditional administrative support it requires ownership sound judgment and the confidence to proactively manage workflows schedules and communication.
The Executive Assistant acts as the right hand to the Managing Director filtering distractions anticipating needs and translating information into clear actionable insights. Because the Managing Director is a highly visual decision-maker this role requires the ability to organize information visually and concisely rather than relying solely on written email communication.
This position offers exposure to complex business operations strategic initiatives and philanthropic efforts and is ideal for a highly organized self-directed professional who thrives in a fast-moving environment and follows through relentlessly.
Key Responsibilities Include but are not limited to:
- Executive & Operational Support
- Partner with the Managing Director on day-to-day oversight of company operations ensuring alignment with policies procedures and priorities
- Proactively manage the Managing Directors calendar meetings and commitments keeping them prepared on track and focused
- Maintain awareness of upcoming responsibilities issues and deadlines; follow up to ensure completion
- Meeting & Information Management
- Prepare the Managing Director for meetings by organizing agendas reports and briefing materials
- Present information in a structured visual and decision-ready format
- Handle sensitive and confidential information with discretion and professionalism
- Project & Administrative Management
- Support project management efforts including research budgeting vendor analysis and event planning
- Track progress across initiatives to ensure deadlines and deliverables are met
- Additional Support
- Assist with personal tasks special projects and ad hoc needs as they arise
Ideal Candidate Profile:
- Bachelors Degree from an accredited college or university
- Valid drivers license and vehicle required
- Highly proficient with Microsoft Office Suite and ability to learn project management tools and other software systems
- Flexibility with hours and days worked
- Highly organized proactive and comfortable taking ownership
- Confident working independently while operating as a true partner to leadership
- Strong follow-through and attention to detail
- Able to translate complex information into clear visual and actionable formats
- Calm professional and adaptable in a dynamic environment
Our Comprehensive Benefits Package for Full-Time Employees Includes:
Opportunities for professional and personal development and career growth
Competitive Salary
Comprehensive Health Insurance - Medical Dental Vision
Medical & Dependent Care Flexible Spending Accounts (FSA)
Retirement plan 401(k) with up to 4% employer match
Paid Time Off (vacation sick 9 holidays 2 floating holidays)
Employer-paid Short-term Disability
Voluntary Long-term Disability
Voluntary LifeInsurance
Voluntary Hospital Indemnity Insurance
Employee Assistance Program (EAP)
Annual Awards & Recognition
Company Paid Certifications & Licensing
Employee Referral Program
Apartment Discount Available
Link to our real estate portfolio:
Required Experience:
Manager
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
