Accounting Specialist (Employee Benefits)
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Job Location:
Paterson, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description
Accounting Specialist (Employee Benefits) 80-90k base
Department: Employee Benefits
Location: Paterson NJ Hybrid
Reports To: Commercial Lines Manager / Director of Client Services
Position Summary
Our client is seeking an Employee Benefits Accounting Specialist to support the financial and administrative operations of its Employee Benefits platform. This role is responsible for commission processing carrier reconciliations invoicing and maintaining accurate accounting and policy records across employee benefits accounts.
The Accounting Specialist works closely with Benefits Accounting and Operations teams to ensure commissions and premiums are processed accurately discrepancies are resolved promptly and internal systems reflect complete and reliable financial and policy data. Success in this role requires strong attention to detail sound judgment and the ability to manage recurring deadlines in a fast-paced collaborative environment.
Key Responsibilities
Process employee benefits commissions accurately in accordance with carrier statements and agency agreements
Reconcile carrier commission and premium statements; research and resolve discrepancies in a timely manner
Manage invoicing premium tracking and commission posting within agency management and benefits administration systems
Ensure all accounting commission and policy activity is properly documented and maintained within internal systems (e.g. Epic Benefits Guide)
Monitor carrier downloads and system feeds to ensure policies and financial data post correctly
Identify research and assist in resolving delayed errored or incomplete policies and transactions
Partner with internal service operations and benefits teams to resolve missing delayed or incorrect commissions
Support audits internal reporting and month-end close activities related to employee benefits accounts
Maintain organized compliant financial and policy records in accordance with internal controls
Assist with process improvement initiatives to enhance accuracy efficiency and scalability within the benefits accounting function
Core Competencies
Technical & Accounting Expertise
Working knowledge of employee benefits insurance products commission structures and carrier billing practices
Accurate processing of commissions invoices and reconciliations in accordance with agency standards
Effective use of agency management systems and benefits platforms
Understanding of how accounting accuracy impacts carrier relationships and operational reporting
Attention to Detail & Accuracy
High level of accuracy in financial data entry reconciliations and documentation
Thorough review of carrier statements invoices and system postings to identify discrepancies
Ensures records are complete consistent and audit-ready
Problem Solving & Analytical Thinking
Identifies discrepancies system issues or process gaps and investigates root causes
Applies sound judgment to resolve issues independently when appropriate
Escalates complex or unresolved issues with clear documentation and recommendations
Organization & Time Management
Manages multiple recurring deadlines and priorities simultaneously
Maintains organized records and tracking for timely follow-up on open items
Consistently meets month-end close and reporting timelines
Communication & Collaboration
Communicates clearly and professionally with internal teams regarding issues status updates and resolutions
Collaborates effectively with Benefits Accounting and Operations teams
Explains accounting or system-related issues clearly to non-accounting stakeholders
Accountability & Initiative
Takes ownership of assigned responsibilities and follows through on commitments
Proactively identifies opportunities for process improvement
Maintains accountability for the integrity of financial and policy data
Adaptability
Adjusts to changes in carrier processes systems and internal workflows
Demonstrates flexibility in supporting evolving operational and reporting needs
Learns and adopts new tools processes and procedures as the platform scales
Qualifications
Minimum of 1 year of experience in the insurance industry; employee benefits or agency accounting experience preferred
Experience with insurance accounting functions including commissions billing and reconciliations
Proficiency working within agency management systems or benefits administration platforms
Strong organizational skills and attention to detail
Ability to work onsite approximately 75% of the time in Paterson NJ
High school diploma or equivalent required
Preferred Qualifications
Experience with Epic (Applied Systems)
Experience with Benefits Guide (Salesforce-based platform)
Prior agency accounting or employee benefits administration experience
Strong Excel and reporting skills
Experience supporting audits or month-end close activities
Required Experience:
IC
Key Skills
- Customer Service
- Fmla
- HIPAA
- Microsoft Outlook
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Human Resources
- Phone Etiquette
- Workday
About Company
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