Executive Assistant (mfd)

• Calendar management: own and manage complex executive calendars including scheduling internal and external meetings across multiple time zones. Proactively prioritize meetings and resolve scheduling conflicts.
• Coordinate travel arrangements including flights accommodation transportation and itineraries. Ensure travel plans are efficient cost-conscious and aligned with business priorities while handling last-minute changes.
• Handle expenses and reimbursements ensuring accurate and timely submission.
• Provide administrative and executive support to senior leadership.
• Organize and coordinate team meetings external visits and workshops.
• Assist in the coordination and execution of special projects and initiatives.
• Provide administrative support to the Business Services team as needed.

• Education in a relevant field. Bachelors degree in business administration communications or a related field preferred.
• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficiency in using MS Office or Google Workspace.
• Excellent written and verbal communication abilities in both German and English languages.
• Great attention to detail and accuracy as well as special attention to meeting deadlines.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Proactive mindset to work independently anticipate needs and solve problems.
• Ability to adapt to changing priorities and manage multiple tasks efficiently.

• Attractive compensation package including a competitive base salary and stock options
• Role in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Onsite work at state-of-the-art facilities with home-office opportunities
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

NVision is a quantum biotech startup based in Ulm Germany with Tier 1 investors from the USA and Europe. We are just leaving stealth mode moving from local R&D to global commercialization and expansion.

We are developing a technology that will enable MRI-based imaging of real-time metabolism in the body with tremendous potential for research and applications in oncology cardiology neurology and more. Our company brings together expertise in physics chemistry engineering and medicine and we are collaborating with scientists and clinicians from top medical and research centers such as Memorial Sloan Kettering in New York MD Anderson in Texas Technical University of Munich Cambridge University in the UK and more.

NVision is developing fast robust and easy-to-use hyperpolarization technology for preclinical and clinical research in our POLARIS product line. Those devices are placed close to an MRI scanner in a research or clinical environment to produce hyperpolarized contrast agents on demand in a fast fully-automated multi-step chemical process. Key steps of the process contain fluidic transport across multiple vessels and chemical mixing and separation processes in fully-reuseable or single-use disposable fluid paths. We develop our commercial products jointly with external design and manufacturing partners and the process development as well as the design and manufacturing of prototypes is done entirely in-house.

We offer a dynamic international working environment with immense room for growth that encourages personal initiative and open communication.