Accounting Assistant 4

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The Department of Business and Industry is recruiting to fill an Accounting Assistant 4 position within the Administration Office in Carson City. Under the supervision of an Accountant Technician 1 this position is responsible for initiating reviewing and approving expenditures for lower level Accounting Assistants; monitoring and maintaining Budget Account Tracking (BAT) documents including updating projections and reconciling payroll to the Budget Status Report (BSR); performing data entry into NEBS for work programs and budget preparation; performing research to correct errors on documents and spreadsheets to ensure accuracy and integrity; and reviewing purchase orders and processing requisitions making recommendations to the supervisor regarding fund availability for the purchase. Additionally the incumbent will provide backup assistance to process and reconcile electronic incoming funds. This position will supervise four lower level Accounting Assistants.

Graduation from high school or equivalent education and four years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable accounts receivable payroll and/or other accounting data; developing computer spreadsheets to record track organize and report accounting related data; researching and interpreting financial data to prepare reports and respond to budget and accounts related inquiries; reconciling accounts; and making corrections through the use of journal vouchers; OR one year of experience as an Accounting Assistant III in Nevada State service which included clerical accounting duties as described above; OR an equivalent combination of education and experience.

Serve as the supervisor of a unit staffed by at least three Accounting Assistant IIIs and/or IIs who perform complex and difficult clerical accounting work as described in the class concept; plan organize and coordinate work unit activities; determine appropriate work priorities and adjust assignments and schedules in order to meet established deadlines and reporting requirements.

Train supervise and evaluate the performance of subordinate staff; establish and revise work performance standards; prepare maintain and update procedural instructions and manuals; ensure proper orientation and ongoing training of subordinate staff.

Respond to and resolve the most difficult clerical accounting questions and issues; confer with professional and technical accounting personnel regarding significant problems; research and evaluate the applicability of past practices and precedents to current circumstances.

Oversee and review clerical accounting work which may include preparation of payroll reports; account reconciliations; compilation and organization of data used in budget preparation detailed documentation related to revenues and expenditures and purchases; and assist in budget maintenance as assigned.

Identify and correct errors and discrepancies in the work products of subordinate staff; research questionable or inconsistent data; assess errors made in relation to established procedures; develop and implement procedural changes and/or additional training to eliminate or minimize errors.

Ensure proper recording coding and reporting of clerical accounting information; spot-check work performed by subordinates to ensure compliance with agency policies program requirements and conformance to accepted financial reporting standards.

Positions at this level work in a large complex accounting environment which serves multiple divisions or statewide programs services and activities. Incumbents organize coordinate and ensure the timely completion of higher level clerical accounting work performed by at least three subordinate Accounting Assistant III and/or II positions working in a unit which performs a combination of duties such as: 1) provide the highest level of clerical accounting support to professional and technical level accountants and budget officers; 2) gather and extract data from a variety of internal and external sources; 3) resolve conflicting financial and statistical data; 4) prepare detailed supporting documentation for grants and related reports; 5) reconcile large bank statements using automated systems; 6) maintain records and balances for diverse general ledger groups and/or categories; 7) process accounts payable and receivable documents; and/or 8) assign accounting codes in accordance with complex rules regulations contracts and grant requirements.

The primary purpose of positions at this level is to function as a unit order to warrant allocation to this class incumbents must spend the preponderance of time resolving difficult problems referred by subordinate staff; interfacing with higher level accounting staff; and training supervising and evaluating the performance of assigned staff.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

Detailed knowledge of: the highest level clerical accounting functions as described in the class concepts.

Working knowledge of: automated systems and applications typically used to support financial recordkeeping and reporting.

General knowledge of: principles and practices related to supervision and training.

Ability to: interpret and apply rules regulations policies and procedures relative to the specific program or service; compile and analyze records numerical and descriptive information from forms applications contracts spreadsheets invoices and other materials; organize coordinate train and oversee the work of a unit of accounting assistants and administrative support staff; schedule assign review and evaluate the work of others; develop financial and statistical reports in conjunction with agency budget requests; resolve complex problems and data discrepancies in clerical accounting records and reports; determine work priorities and adjust assignments in order to meet demanding timelines; interpret the applicability of regulations guidelines and policies when gaps in specificity exist; develop procedures to implement new or modified financial and/or statistical reporting requirements documentation requirements new regulations or other changes in work processes.

Recruiter Contact Information: Kara Carmonne-

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.