Academic Services Assistant Admissions

Position Title: Academic Services Assistant - Admissions
Department: Admissions
Position Type: Full-Time Sessional
Classification: NSGEU Band 4
Salary Range:$21.44/hour - $26.20/hour
Posting Date: January 30 2026
Closing Date: February 10 2026 at 1:00 PM AST

Position Description

St Francis Xavier University which offers Canadas premier undergraduate experience is seeking an Academic Services Assistant to join the Admissions Department full-time. Reporting to the Associate Registrar Admissions this position will be part of an integrated team working in a collaborative shared work environment providing superior service to prospective and current StFX students.

Key Responsibilities

• Receive and process admissions documents with a high level of efficiency and accuracy including entering applications transcripts language tests supplemental information
• Confirm with students the specific documentation received and the necessary documents outstanding to be received.
• Ensure accurate data entry for updating file information such as name address and email changes.

Qualifications

• Completion of a post-secondary certificate or diploma in a related field (office administration business) or equivalent experience.
• Ability to complete repetitive tasks with a high degree of accuracy and attention to detail.
• Demonstrated experience and ability working in a time-sensitive and high volume environment with changing and conflicting priorities and frequent interruptions.
• Superb customer service skills with demonstrated excellence in customer service communication.
• Proficiency working in an Office 365 environment. Familiarity and experience with student information systems (Banner) are considered an asset.
• The ability to work well with others maintain cooperative and effective working relationships in a team environment.

To apply for this opportunity click the Apply Now button and upload your cover letter resume and references.

StFX is located in Mikmaki the ancestral and unceded territory of the Mikmaq People.

Our institution is committed to upholding the values of equity diversity inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized including Indigenous persons (especially Mikmaq) racialized persons (especially African Nova Scotians) persons with disabilities those who identify as women and/or 2SLGBTQIA and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process please contact People and Culture at or .

About the Recruitment and Admissions Department

The Recruitment and Admissions team play a key role in supporting prospective students throughout the full admissions process. Managing all incoming inquiries they provide guidance on applications program selection and admission requirements. Responsibilities include receiving and processing applications and supporting documentation communicating admission decisions and working directly with students to help them feel confident in choosing StFX. From initial inquiry through enrollment and arrival on campus the team supports applicants at every stage of the admissions cycle.

About St. Francis Xavier University

Established in 1853 St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of todays undergraduates by providing the very best academic experience -- outstanding teaching exceptional hands-on research opportunities and global exchanges -- all within Canadas most vibrant and inspiring residential campus. Here the focus is on the academic and personal development of every student making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life determined to make a positive impact on the world.

In 2022 Macleans annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more visit .

About Antigonish Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music performing arts visual arts and crafts and fabulous festivals happening throughout the year. For more information visit or .

Required Experience:

Junior IC