Executive Assistant to Company Secretary & General Counsel

At Southern Cross Care WA we help people live extraordinary lives every day connected to communities. As a provider delivering care support and accommodation for West Australians in greatest need our purpose is clear and our passion is strong.

Southern Cross Care WA is a place where you can have an extraordinary impact make an extraordinary difference and be appreciated for extraordinary contributions.

We hope you will join us and become one of the people who make Southern Cross Care WA an extraordinary place to be.

About the role and where you will be working:

The Executive Assistant (EA) is responsible for providing a high level of professional administrative and logistical support to the Company Secretary to implement best practices in corporate governance and ensure compliance with legal regulatory and information management requirements. The EA will also be responsible for managing the Board diary and ensuring the smooth functioning of board meetings the accurate preparation of meeting materials and board minutes and the maintenance of all board and governance related documentation.

To succeed in this role the EA must demonstrate high level communication skills accurate and timely minute taking document management and quality skills discretion and confidentiality.

This position is located in our central office in Rivervale with flexible working arrangement.

Well also be asking you to:-

• Assist the Company Secretary to prepare and distribute meeting agendas board packs and other necessary documentation and attend meetings of the Board and Committees to record accurate minutes and follow up on action items.
• Maintain accurate and up-to-date records of board activities registers minutes and resolutions.
• Support the Company Secretary in drafting correspondence reports and other documents for Board-related communications including meeting schedules deadlines and events.
• Manage the administration of the organisations electronic board portal.
• Serve as point of contact for board members on administrative and logistical matters (e.g. travel arrangements expense reimbursements).
• Facilitate the regular review of legislative requirements monitoring updates and facilitate confirmation of compliance with internal stakeholders.

To be considered for this role youll need:

• Minimum of five years experience in supporting a governance or company secretarial role in a corporate environment (or similar executive administrative role).
• Demonstrated knowledge of corporate governance practices legal compliance requirements and risk management.
• Advanced skills in Microsoft Office including Word Outlook Excel and PowerPoint.
• Experience utilising board management software with demonstrated ability to draft agendas and compile board packs.
• Demonstrated ability to accurately record Board and Committee meetings with clear and concise minutes within the required timeframe.
• High level spoken and written communication skills and experience with document proofing (spelling and grammar) demonstrating a high level of attention to detail.

Working with us:

At Southern Cross Care WA we are committed to being an employer of choice. As well as providing a positive and supportive environment we also offer the following benefits:

• Not-for-profit salary packaging options of up to $15900 for general living expenses and $2650 for entertainment benefits.
• Corporate Health Insurance
• Free employee assistance program
• A diverse range of services which allows professional development and growth
• Paid Parental Leave
• Flexible working environment

How to apply:

To express your interest please apply with an up-to-date resume and a cover letter outlining your experience / suitability.

Kindly note if your application progresses to an interview well be asking for:

• National Police Clearance - current within 6 months (or evidence of application)
• A completed pre-employment health questionnaire
• Qualifications

About us:

Established over 50 years ago Southern Cross Care WA is a purpose-driven not-for-profit organisation contributing to social health and economic development in WA. We do this by enabling the delivery of integrated services in our community for the increasingly complex health care and accommodation needs of our aging population and those living with mental illness.

Our dedicated and passionate team of around 900 employees and 130 volunteers deliver care and services to over 3000 West Australians across our residential retirement village mental health community housing and home care portfolio.

Our promise to our clients residents and each other is to enable extraordinary because we;

Listen Act Do not give up Work as one.

Southern Plus and Southern Cross Housing Ltd. are part of the Southern Cross Care WA Inc. Group.

Southern Cross Care WA is an equal opportunity employer committed to diversity and inclusion. We also acknowledge the Traditional Owners of the lands on which we work.

For more information on the services we provide visit: