Purchasing Assistant

On Lok

Dedicated to The Care of Elders:

On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development human resources fundraising and management information systems.

We understand the importance of a system that works together. Your expertise drive and passion can help us carry out our mission to improve lives and advance healthcare.

Join our team of leaders to begin a rewarding career!

POSITION SUMMARY: The Purchasing Assistant will ensure smooth daily operations of On Loks Purchasing
department by working under the close direction of senior personnel. He/She will be
managing the full purchase lifecycle from initiation until closing while exercising excellent
communication and documentation skills throughout the process.

DUTIES / RESPONSIBILITIES:
1. Issue purchase orders to appropriate staff.
2. Enter Requisitions into ReQlogic.
3. Assists in the preparation of purchase orders to vendors.
4. Checks purchase orders for accuracy.
5. Complete and maintain all purchase requests.
6. Tracks purchases.
7. Work directly with A/P in processing invoices.
8. Resolve pricing disputes with vendors and A/P.
9. Receive all deliveries of supplies and equipment.
10. Distribute packages to the appropriate staff.
11. Resolve any discrepancies with shipments.
12. Ship packages.
13. Maintain centralized medical supply storeroom.
14. Issue supplies to all clinics DHCs Housing and Homecare.
15. Follow through with orders received.
16. Maintain all oxygen and equipment rentals.
17. Inventory all necessary equipment for all locations.
18. Maintain and update all data for all locations.
19. May research and negotiate with suppliers to obtain prices and specifications.
20. May assist with conducting surveys; compile statistics on annual consumption of certain products; prepares
reports; and/or maintaining of files and records.
21. May assist with reviewing and analyzing requisitions for commodities requested and determines if items specified
are best suited for departments needs.
22. Other duties assigned.

QUALIFICATIONS (knowledge skills abilities):
1. High school diploma/GED required.
2. Two years of experience working in Purchasing preferably in the healthcare setting.
3. Must be able to lift 50 pounds.
4. Computer proficiency-especially with MS Word Excel and purchasing software.
5. Excellent time management skills ability to work independently and multi-task.
6. Strong communication skills and organizational required.
7. Demonstrates good judgement resourcefulness flexibility and problem solving.
8. Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse
populations.
9. Valid CA Drivers License in good standing with personal automobile and insurance.
10. Ability to work non-standard hours when needed.

On Loks Employee Benefits include (eligible for any position for 20 hr/wk or more):

• Medical Dental and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account Commuter Checks MLA scholarships Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year) vacation time sick leave and long-term disability insurance

Your final compensation offer will be determined based on factors such as skills experience education and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a) we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy) race religion color gender gender identity gender expression sexual orientation national origin ancestry disability medical condition genetic information marital status age military or veteran status or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process to perform essential job functions and/or to receive other terms privileges or benefits of employment please contact Recruitment ().

Required Experience:

Junior IC