Administrative Assistant for Graduate Studies and Research Office & Admin Specialist Sr (AA26148)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Institution:

Bargaining Unit / Union:

City:

FLSA:

Full Time / Part Time:

Employment Condition:

Salary Range:

Salary Range: $22.23 - $30.09 / hourly; $46416 - $62827 / annually

Job Description

The Temporary Administrative Assistant under limited supervision provides high-level administrative support and engages independently to perform specific tasks supporting the complex work of the Associate Provost for Research and Dean of Graduate addition this position will assist in organizing record-keeping for the division build onboarding and training materials for the future administrative assistant and where necessary supports other staff with the overall and varied work of the College of Graduate Studies and Research.

Minimum Qualifications

• Development of administrative and programmatic procedures: Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
• Customer Service: Skill in customer service sufficient to provide prompt courteous and accurate information to customers in person on the phone and through e-mail and other written correspondence.
• Computer: Ability to work in and navigate Workday use MS Word Access and Excel and other software applications to prepare create format edit print save and/or attach a variety of documents including emails memos reports letters presentations spreadsheets tables charts graphs in an efficient and timely manner.
• Communication: Ability to write and edit copy for expression organization strategic intent grammar style word usage and sentence structure for a wide range of writing assignments including presentations speeches press releases talking points articles op-ed pieces etc.
• Bookkeeping: Knowledge of bookkeeping practices and procedures sufficient to analyze financial transactions and assign them to specific accounts write original journal entries that credit and debit appropriate accounts post entries to ledger accounts and adjust entries at the end of each accounting period.
• Ability to understand written and spoken communication sufficiently to maintain complex records files notes and logs and clearly explain discuss communicate and present complex ideas regulations policies and procedures to students parents staff and senior managers.
• Skill in using word processing spreadsheets presentations graphic design and other software applications to prepare reports invoices financial statements letters charts graphs invitations and other items as needed.
• Leadwork: Skill in leading groups to set work priorities arrange staff coverage to meet workload needs initiate new work assignments and resolve work-related issues.

Preferred Qualification

• Demonstrated commitment to fostering a diverse working and learning environment.
• Working knowledge of Minnesota State and MSU organizational leadership and structure; policies procedures and practices; and current strategic directions and priority goals and initiatives.
• Awareness of key stakeholders and constituencies for the College University Division of Academic Affairs and Office of the Provost.
• Organizational skills: Organizational skills sufficient to manage multiple projects and stay focused through frequent interruptions while still delivering results and meeting deadlines.
• Ability to embrace changes in technology campus resources and personnel and the adjustment of office priorities and responsibilities and integrate changes into current procedures and operations.
• Demonstrated ability to exercise initiative flexibility and effectiveness in solving problems while working within the boundaries of program and university guidelines.

Other Requirements

Work safely at all times which includes but is not limited to participating and completing all required safety trainings as well as performing all job tasks in accordance with Minnesota State University Mankato policies and procedures utilizing appropriate tools equipment and personal protective equipment.

The Minnesota State University Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the schools policies procedures and programs concerning safety and security. Three years worth of statistics are included for certain types of crimes that were reported to have occurred on-campus or in other University affiliated locations. This report is available online at: may also request a paper copy from University Security at or by emailing .

Work Shift (Hours / Days of work)

Monday - Friday 7:30 AM - 4:00 PM

Telework (Yes/No)

Yes - Up to 20% of the time. Based on the essential functions of this positions MMB Policy #1422 and University policies relating to flexible work this position is eligible for the following work modes :

• Case by Case/Situational Telework: A position that may include a temporary reassignment or work outside the permanent/principal work location to meet short-term needs.

About

More than 1600 talented faculty staff and 1600 student employees with a wide variety of skills and backgrounds support university operations every day. Our faculty and staff enjoy excellent benefits a team environment and challenging careers. As an affirmative action/equal opportunity institution we are committed to supporting the continued growth of our diverse community.

Destination 2030 the Universitys strategic plan announced by President Edward Inch in August 2023 commits the University to making transformative strides in four main areas: being a lifelong provider of access to an equitable and affordable education; being a leader in transformational learning generating inspired action; being a nimble and innovative steward of resources; and being a community of care built upon diversity inclusion and belonging.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

Position End Date:

Open Date:

Close Date:

Posting Contact Name:

Posting Contact Email: