Office Manager (maternity cover)
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Job Location:
Monthly Salary:
Posted on:
18 hours ago
Vacancies:
1 Vacancy
Job Summary
About Us
At Dyson we believe everything could be better. Fuelled by a frustration with things that dont work properly and a relentless obsession with making them work better weve spent the last 25 years pioneering inventions and continually improving.
Were growing fast. And our ambition is huge. But its not simply about more people and more profit. Dyson is all about better ideas and new technologies. Its about inventing the future.
Our philosophy remains the same as it was 25 years ago when James Dyson invented the first cyclonic vacuum cleaner. We remain family-owned. We dont bow to outside shareholders or report to the stock exchange. Instead we plot our own path unshackled from conventional thinking.
About the role
The Office Manager ensures the smooth and efficient running of the Italian office providing highquality support across office operations facilities coordination and general administrative activities.
This opportunity is a maternity cover role which also includes coordination of Health Safety & Environment (HSE) activities supporting compliance with Italian regulations and company standards.
Key Responsibilities
1. Office & Facilities Management
Oversee daytoday office operations and ensure a wellfunctioning work environment.
Act as the primary contact for building management suppliers and service providers.
Manage office supplies equipment meeting rooms and shared spaces.
Coordinate maintenance and repairs ensuring minimal disruption.
Support onboarding/offboarding of employees (badge creation workstation setup office tour).
2. Administrative & Organizational Support
Manage incoming and outgoing mail courier services and general correspondence.
Organize travel arrangements business trips and logistics when required.
Support internal events meetings and workshops (logistics catering materials).
Maintain administrative documentation company records and office procedures.
3. HSE (Health Safety & Environment) Coordination
Support the implementation and monitoring of HSE policies and procedures in accordance with Italian laws (e.g. . 81/2008).
Collaborate with the RSPP (Responsabile del Servizio di Prevenzione e Protezione) and the HSE function to ensure regulatory compliance.
Coordinate periodic safety trainings emergency drills and onboarding HSE briefings.
Ensure proper documentation and maintenance of safety records.
Follow up on incident reporting risk assessments and related preventive actions.
Promote a culture of safety and environmental awareness in the workplace.
4. Vendor & Budget Coordination
Manage contracts and relationships with office-related vendors (cleaning IT support catering etc.).
Support tracking of office-related expenses and budget monitoring.
Ensure costefficient and highquality service delivery.
5. Support to People & Culture (Optional based on company setup)
Assist with HR-related coordination such as documentation scheduling interviews or supporting employee engagement activities.
About You
Proven experience (35 years) in office management administration or facilities coordination.
Experience with HSE processes and basic knowledge of Italian health and safety regulations (preferred).
Fluency in Italian and good proficiency in English.
Strong organizational skills attention to detail and ability to manage multiple priorities.
Excellent communication and interpersonal skills.
Ability to work independently and collaborate across teams.
Proficiency in Microsoft 365 and general office technologies.
Key Competencies
Proactive and solutionoriented mindset
Reliability and confidentiality
Strong problemsolving and multitasking abilities
Stakeholder and vendor management
Integrity and compliance orientation
Ability to remain calm under pressure
#LI-KH1
Dyson is an equal opportunity employer. We know that great minds dont think alike and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race colour religion national or ethnic origin sex sexual orientation gender identity or expression age disability protected veteran status or other any other dimension of diversity.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Dyson vacuum cleaners, hair dryers, hair straighteners, hair stylers, air purifiers, humidifiers, hand dryers and lighting. Shop at Dyson.com for free shipping and warranty.
