Reprographic Center Production Specialist

Job Description

The Reprographic Center Production Specialist plays a key role in delivering high-volume high-quality document production and ensuring quality output for internal and external clients. This hands-on position involves operating digital production presses wide-format printers finishing/bindery equipment and mail-handling systems. It also includes administrative responsibilities such as file preparation job tracking inventory management and shipping coordination.

Key Responsibilities

Production & Equipment Operations

• Operate high-speed digital color presses (e.g. Canon imagePRESS Konica Minolta) and wide-format printers.
• Utilize finishing and bindery equipment such as power cutters folders coil binders booklet makers envelope inserters and tabbers.
• Perform daily maintenance cleaning and basic troubleshooting to ensure uptime of all equipment.
• Prepare and manipulate print-ready files (PDFs InDesign etc.) to ensure proper sizing bleed and layout.
• Load and manage media types monitor job queues and confirm output quality throughout the print run.
• Consult with internal clients to review project specs and advise on file setup or finishing options.
• Lift and transport paper stock or completed jobs up to 50 lbs as needed.

Inventory & Supply Management

• Assist manager with maintaining and reorder paper toner bindery supplies and repro stock.
• Assist manager with tracking inventory levels usage trends and waste logs to support operational efficiency.
• Keep supply and storage areas organized and compliant with safety standards.

Administrative Support

• Maintain well-organized digital folders for archived jobs billing records and job tickets.
• Assist with generating internal chargebacks and reconciling billing reports.
• Coordinate outgoing shipments (FedEx USPS courier) including labeling packaging and documentation.
• Respond to questions from team leads or departments regarding job status changes or reprints.
• Support quote generation tracking deadlines and preparing materials for delivery or pickup.

Workplace Safety & Maintenance

• Keep the reprographics center clean orderly and in working condition.
• Follow safety procedures for handling sharp tools moving heavy objects and operating high-speed machinery.

Professional Skills

• Strong time management and organizational skills in a fast-paced production environment.
• Proactive dependable and solution-oriented with the ability to adapt to shifting priorities.
• Excellent communication and collaboration skills across teams and departments.
• Able to work independently and as part of a team.
• Flexible with scheduling and able to work overtime when needed with minimal notice.

Basic Qualifications

• Minimum 5 years of experience in a digital printing or reprographics environment.
• Experience with digital presses (e.g. Canon Konica Minolta) and finishing equipment.
• Prior experience with Adobe Acrobat and Fiery Command WorkStation or similar RIP software.
• Ability to lift and carry up to 50 lbs.

Preferred Qualifications

• The ideal candidate is highly detail-oriented technically adept and comfortable working in a deadline-driven environment.
• Comfortable working on-site in a production environment.
• Experience with file prep using Adobe Creative Cloud apps (InDesign Illustrator Photoshop).
• Familiarity with SharePoint or other document management systems.
• Exposure to quality control practices for printed materials.
• Prior experience supporting proposal or time-sensitive print jobs.
• Willingness to learn and adapt to new hardware/software platformstraining provided on specific equipment.

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position including but not limited to relevant work experience skills certifications and competencies that align to the specified role geographic location education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: