Executive Assistant

Los Angeles, CA - USA

Monthly Salary: $ 40 - 46

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

Our client is the worlds largest music company. We are looking to add someone to this team who can share the companys passion for commitment to connecting people through the power of music. This company has worldwide reach.

This is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.

Position Details:

Hours: M-F 40 hrs a week

Pay: $40-$46 per/hr

What to Expect as an Executive Assistant:

We are seeking an Executive Assistant who will:

Serve as first point of contact to the Executive
Maintain appointment schedule; planning updates and notifications as necessary
Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
Foresee and/or manage risk conflicts and problem areas;
Ensure that reports are effective provided on a timely basis and subject to rigorous standards;
Arrange all travel plans; Manage incoming mail and correspondence;
Process expense reports ensuring that the correct coding is used; resolve payment issues;
Create and maintain effective electronic filing system

Job Description:

Description

Based at the iconic Capitol Tower in the heart of Hollywood Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note Capitols generations of pop stars. We produce distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and as part of Universal Music Group a chance to be part of the worlds leading Music Company.

How we LEAD:

Capitol Music Group is looking for an Executive Assistant who has superior attention to detail great organizational skills the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A can-do attitude is essential.

How youll CREATE:

Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel accommodation & transportation
Maintain a strong working knowledge of employees and important external contacts
Work closely with other administrative assistants and occasionally cover their phone lines
Exercise discretion when patching calls rolling calls and interrupting meetings
Regular meeting prep coordination and notes
Greet meeting participants
Order and set-up food service for meetings
Promptly address any IT issues
Interact with vendors and promptly process invoices
Create and send grammatically/punctually correct internal/external company communication
Monthly expenses reconciliation and processing such as travel & entertainment expenses
Order office supplies make restaurant reservations and approve expenses
Additional duties as assigned

Qualifications for Success:

Bring your VIBE:

5 years of assistant experience supporting high level executives (entertainment preferred)
Self-starter with the ability to prioritize organize and establish administrative procedures
Adaptive flexible and work under pressure
Proactive in calendar scheduling and providing solutions
Ability to interact comfortably and effectively with external partners and clients employees of the company at all levels including Executive Management
Strong technical skills: typing and PC experience including Microsoft Office: Outlook Excel PowerPoint required
Strong organizational skills and attention to detail
Excellent oral and written communication skills
Multi-task and have excellent follow-through
Ability to handle confidential information
Business related degree or equivalent experience

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

Required Experience:

Executive AssistantOur client is the worlds largest music company. We are looking to add someone to this team who can share the companys passion for commitment to connecting people through the power of music. This company has worldwide reach.This is an excellent opportunity for the right individual....