Project Manager Trusted Research & Secure Innovation Network

Role:Project Manager

Grade and Salary: Grade 8 47389 - 58225 per annum (pro-rata)

FTE and working pattern: 0.5FTE 17.5hrs per week

Contract: Fixed Term until 31 July 2027 (potential for a secondment opportunity)

Holiday Entitlement: 33 days annual leaveplus 9 buildings closed days (and Christmas Eve when it falls on a weekday)(pro-rata)

Project Background

The Trusted Research and Secure Innovation (TReSI) Network is a new project led by Heriot-Watt University and funded by the Scottish Funding Council as part of a portfolio of four projects under its Research and Innovation Shared Services Fund. The aim of the project is to build scalable sustainable capabilities across Scottish universities to implement transparent and responsible Trusted Research and Secure Innovation practices.

Leveraging collaboration across Scotlands universities the project will develop a customisable digital toolkit comprising scalable processes case studies decision-support and audit materials. Using agile sprint-based project management it will;

1. Define minimum requirements for due diligence monitoring and reporting across different research contexts
2. Create adaptable tools for identifying and managing high risk research areas
3. Build a case study bank to support decision-making and researcher awareness

Key Duties & Responsibilities

• Responsible for the overall day-to-day management of the project on behalf of the University including assessing project needs preparing timelines identifying key milestones and project work plans and ensuring that deadlines and deliverables are achieved.
• Ensure deadlines work with key internal and external reporting requirements
• Proactively manage close working links with key internal and external stakeholders
• Identify and resolve of a wide variety of complex issues using specialist knowledge and a high degree of initiative
• Monitor and produce collated reports for all work packages and external projects anticipating and documenting project risks and delays to minimise adverse impacts
• Prepare reports on project status for the Project Lead and Project Sponsor
• Ensure effective communications are in place with all stakeholders including consultation and management of expectations
• Develop and regularly review performance against the projects milestones and to be responsible for management of risk and issue management
• Manage the projects stakeholder engagement activities within the framework of the project
• Prepare and deliver written and oral reports on finances and project outcomes for the Sponsor Project Board and other stakeholders as required
• Assess critical situations accurately and use judgement to quickly make decisions.
• Line and matrix manage staff working on project activities as required
• Liaise with the Universitys internal administration units.

Essential & Desirable Criteria

Essential

1. Degree (or equivalent qualification or relevant professional experience) in a business financial or scientific discipline
2. Significant experience of successfully managing projects that involve complex planning and/or significant digital / IT implementation
3. Demonstrable track record of successful staff leadership and/or senior management with ability to motivate project team members and to develop strong working relationships at all levels;
4. Experience of working in an academic/HEI environment.
5. Project and financial management skills applicable to both small and large projects;
6. Organisational skills relating to own work and that of others with analytical and problem solving skills as applied to technical and non-technical hurdles;
7. Ability to see the bigger and politicalpicture and direct effort to key areasrelating the competing needs of various stakeholders;
8. Proven high level presentationcommunication and ITskills obtained through representational influencing and/or negotiating activities

Desirable

1. Project Management qualification (e.g. PRINCE2 AMPQ)
2. Postgraduate Degree or equivalent in project management or subject matter area
3. Experience with implementation of systems in an educational setting
4. Proven ability to apply project management methodologies across projects of varying complexity
5. Flexible approach to work and responsibilities
6. Energy and enthusiasm for the project
7. Understanding of HWU processes and systems

How to Apply

Applications can be submitted up to midnight(UK time)on Tuesday 10th February 2026.

Pleasesubmit your CV & covering letter via the Heriot-Watt on-line recruitment.

We welcome and will consider flexible working patterns e.g. part-time working and job share options.

Heriot-WattUniversity is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-WattUniversity values diversity across our university community and welcomes applications from all sectors of society particularly from underrepresented groups. For more information please see our website also our award-winning work in Disability Inclusive Science Careers our total rewards calculator: see the value of benefits provided by Heriot-Watt University.

About the Team

The Research Engagement Directorate provides high quality support for the Heriot-Watt research community across3divisions: Researchand ResearcherDevelopment LegalPolicyStrategyand Impactand theResearch Futures Hub (incorporating the Graduate School).Working closely with the Business and Enterprise Directorate RED works to deliver the Excelling in Research and Enterprise theme of Strategy 2025anddevelopmentof Heriot-Watts new Strategy 2035.

About Heriot-Watt University

At Heriot-Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.