Adult Education Administrative Assistant

JOB GOAL:

Qualifications and Experience:

• High school diploma or equivalent required
• Minimum 5 years experience in administrative/data entry
• Proficiency in Microsoft Office
• Bilingual preferred

Special Knowledge & Skills:

• Strong public relations skills
• Answer phone calls to the Adult Education Department with professionalism and courtesy.
• Works well in a team dynamic
• Ability to handle multiple tasks with minimal supervision
• Demonstrated skills in writing and editing
• Strong computer proficiency and software application experience

Major Responsibilities and Duties:

• To provide administrative assistance to the Component Director and Program Specialists within the AEL department.
• Keep records for and assist all department staff on professional development and travel including expense reports hotel and airline reservations etc.
• Assist AED staff with written correspondence and fliers announcing services or events
• Maintain an adequate quantity of supplies
• Assist in preparation and timelines of monthly quarterly or yearly AED reports.
• Maintain AED personnels staff development files and assist in ensuring the files match the TEAMS system for each staff member
• Pick up and disseminate AED mail
• Work closely with the PD Coordinator and Component Director to schedule workshops and meetings for the AED
• Serve as requested or appointed on internal committees of ESC 6
• Serve as AED property and inventory clerk and maintain a current database of property instructional materials and equipment
• Check and verify receipt of purchased materials
• Assist personnel office in obtaining information on AED employees
• Prepare POs and PAs for AED department
• Assist in preparation of other reports as required by ESC TWC HGAC BVCOG or other state agencies
• Organize and develop a method for user friendly filing system
• Provide reports spreadsheets or other documents related to each program as requested
• Operate a variety of office equipment including copiers fax and other machines
• Perform other duties as assigned.

Supervisor Responsibilities:

• Not Applicable

Equipment Used:

• Standard office equipment including personal computers and peripherals

Working Conditions:

• Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of a mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Self-discipline that will enable continuous learning be able to multi-task with frequent interruptions and with minimal supervision and maintain emotional control under stress. Prolonged and irregular work hours on occasion
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Working Sites: Education Service Center Region 6 - Huntsville TX

Required Experience:

Junior IC