Admin Operations Specialist – KSA

Job Title: Admin Operations Specialist KSA

Location: Riyadh Kingdom of Saudi Arabia

Position Overview

The Admin Operations Specialist KSA provides end-to-end operational and business coordination support to the General Manager (GM) Saudi Arabia ensuring efficient execution of business priorities and alignment with company policies and strategic objectives.

This role focuses on business coordination stakeholder engagement project follow-up and executive-level operational support. The position acts as a key liaison between the GM and internal/external stakeholders and contributes to driving efficiency compliance and structured execution of business activities.

The role requires a highly organized proactive and detail-oriented professional who can operate effectively in a dynamic and fast-paced environment.

Key Responsibilities

Business & Executive Support

• Provide structured business support to the General Manager on strategic and operational initiatives.

• Manage executive calendar prioritizing meetings aligned with business priorities.

• Prepare agendas presentations reports and briefing materials for leadership meetings.

• Track action items and ensure timely follow-up with stakeholders.

• Support leadership team coordination and communication.

Business Coordination & Stakeholder Management

• Act as liaison between the GM and internal/external stakeholders.

• Coordinate cross-functional initiatives to ensure timely execution.

• Support preparation of business reviews market updates and performance tracking reports.

• Maintain structured documentation of key business decisions and follow-ups.

Travel & Executive Logistics Coordination

• Arrange complex travel itineraries in line with company policies.

• Ensure alignment of travel plans with business schedules and priorities.

Meeting & Event Coordination (Business Focused)

• Coordinate leadership meetings business reviews and commercial events.

• Ensure materials and documentation are prepared in advance.

• Follow up on post-meeting actions to ensure execution.

Project & Initiative Support

• Support implementation of strategic initiatives led by the GM.

• Track project milestones and provide regular updates.

• Identify risks or delays and escalate when necessary.

Governance & Compliance Support

• Ensure documentation and processes align with corporate guidelines.

• Support adherence to company policies and regulatory requirements.

• Maintain confidentiality of sensitive business information.

Minimum Requirements

• Bachelors Degree or equivalent qualification.

• 25 years of experience in executive support business operations or coordination roles.

• Strong organizational and time-management skills.

• Advanced proficiency in Microsoft Office Suite (PowerPoint Excel Word).

• Strong verbal and written communication skills in English; Arabic is preferred.

• Ability to manage multiple priorities in a fast-paced environment.

• High level of professionalism and discretion.

• Strong stakeholder management and follow-up capability.

• Proactive problem-solving mindset.

Key Competencies

• Business Acumen

• Stakeholder Coordination

• Organizational Agility

• Communication & Influence

• Confidentiality & Integrity

• Structured Execution & Follow-Through

Our people make a difference

At Galderma youll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism collaboration and a friendly supportive ethos is the perfect environment for people to thrive and excel in what they do.