Assistant, High Line Network

Friends of the High Line seeks a proactive detail-oriented and versatile Assistant to deliver essential support to the High Line Network. The Assistant will focus on administrative and programmatic support including but not limited to data collection invoice and budget management scheduling and contract management as well as event planning assistance for convenings and other public-facing events. The Assistant will work closely with the Senior Director and Managers of the Network to support day-to-day coordination tasks and projects both within the department and the High Line as well as with our external partners. This position reports to the Senior Director of the High Line Network.

This is a term-limited position through December 31 2027 with the possibility of extension or conversion to a permanent role if permanent funding is secured.

What is the High Line Network A program of the High Line the Network is a group of infrastructure reuse projects and the people who help them come to life. Members of this network are nonprofit organizations transforming underutilized infrastructure into new urban landscapes redefining what a park can be. The Networks mission is to support a community of infrastructure reuse projects in creating vibrant and equitable public spaces that center local communities build civic connections support environmental resilience and foster equitable community development.

Responsibilities

Coordination and Workflow

• Assist Network Director and Managers with Network administrative tasks including team meeting logistics agenda development note taking and data entry.
• Coordinate calendar travel and meetings needs for the Network team.
• Maintain and update Network organizational systems including Asana Google Drive Airtable databases listservs.
• Oversee clerical tasks such as processing invoices and reconciling credit card activity.
• Take detailed and accurate notes during meetings and discussions ensuring key points are captured and action items are tracked.
• Work closely with the Managers and Senior Director to facilitate overall Network membership operations and logistics.
• Support project planning and tracking to ensure Network deliverables are met on time.

Communication and Events

• Handle all travel logistics including travel reimbursements for event attendees Network staff site visits and programmatic related events.
• Support event venue logistics (registration room setups catering AV needs site visits and any other special event requirement) (with support from events consultants as needed) including run-of-show support during the event.
• Work closely with the High Lines Communications Development and Network teams to assist with production and management of Network-related materials both print and online and ensure necessary tasks are completed.

Metrics Databases and Reporting

• Maintain and manage Network asset databases and online resources.
• Update metrics tracking tools including spreadsheets reports and/or databases.
• Update annual success metrics report of Network and member activities.
• Help prepare periodic updates and customized reports on progress to multiple audiences including staff community stakeholders and board of directors.
• Support the evaluation of Network programs through data entry.

Desired experience of a successful candidate may include the following but candidates will not be screened exclusively based on meeting these qualifications:

• 2-3 years administrative-related work experience in nonprofit and/or public sector
• Superb oral and written communication organizational and problem-solving skills
• Highly detail-oriented organized collaborative problem solver
• Strong willingness to learn and adapt.
• Quick learner with the ability to build and improve systems.
• Experience and fluency with Google G-Suite (Gmail Docs Sheets Slides) and Microsoft Office (Word Excel PowerPoint)
• Experience in project management tools such as Asana Airtable and Calendly
• Experience and preference for working with people of diverse backgrounds
• Understanding of public space and interest in issues of social impact and urban design
• Experience organizing large-scale conferences or events both in-person and virtual
• Ability to commit to a term-limited role through December 31 2027 (unless permanent funding is secured for extension)

Abilities

• Comfortable working in a hybrid office/home environment
• Comfortable traveling to other cities across North America
• Commitment to advancing equity inclusion diversity and accessibility in public spaces and the workplace
• Excellent organizational skills with a high-level of attention to detail and ability to support several colleagues and projects
• Outstanding written and verbal communication skills
• Self-starter able to work independently team player and willingness to learn
• Sense of humor and ability to work in fast-paced environment

This is a Full-Time year-round term-limited non-exempt position.

This is a term-limited position through December 31 2027 with the possibility of extension or conversion to a permanent role if permanent funding is secured.

Actual salaries will vary on various factors including but not limited to experience and performance. The hourly rate for this position is set at $30.50/hour

The location for the role remains hybrid with a requirement to physically report to the office (located in Manhattans Meatpacking District in New York City). Employees are expected to be in the NYC office three days per week.

• Medical dental and vision insurance

• Paid primary and secondary caregiver leave
• 20 Vacation days 7 sick days and 10 paid holidays with floating holidays & Winter Fridays
• Discounted Citi Bike Membership
• Discounts with vendors at the High Line & around the Meatpacking neighborhood
• Free entrance to the Whitney Museum
• Supplemental short-term disability insurance and paid life insurance
• Commuter benefits
• Flexible Spending Accounts
• Contribution in a 403(b) retirement plan
• Employee Assistance Program
• Growth & Development

About Friends of the High Line:

The High Line is both a nonprofit organization and a public park on the West Side of Manhattan. Were devoted to reimagining public spaces to create connected healthy neighborhoods and cities through our work with communities on and off the High Line.

Built on a historic elevated rail line the High Line was always intended to be more than a park. You can walk through the gardens view art experience a performance enjoy food or beverage or connect with friends and neighbors while enjoying a unique perspective of New York City.

Nearly 100% of our annual budget comes through donations. The High Line is owned by the City of New York and we operate under a license agreement with NYC Parks.

EEO Statement:

The High Line is guided by a series of values through which we make decisions including hiring. These values include proactively creating access points for all people regardless of age sex color creed race income country of origin religion sexual orientation or gender identity.

As part of our commitment to living up to these values and advancing equity within our organization and through our work we are committed to an equitable hiring process. Hence we strongly encourage applications from people with a broad range of lived experiences. This description shall not be construed as a contract of any sort for a specific period of employment.

If you have a disability and need help with the application process:

• Email to request accommodations (like alternative formats extra time etc.)

• This email is ONLY for requesting disability accommodations

• Resumes sent to this email wont receive special treatment in the selection process
• The only special consideration will be providing the specific accommodation you need to complete the application fairly

Required Experience:

Junior IC