Executive Secretary

Doha - Qatar

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Secretary will provide comprehensive administrative support to executives ensuring the smooth operation of daily activities. The ideal candidate will have a strong command of English Construction based experience a high level of professionalism and the ability to manage multiple tasks efficiently in a fast-paced environment.

Requirements

Key Responsibilities:

Manage and organize executive schedules meetings and travel arrangements
Handle and prioritise incoming calls emails and correspondence
Prepare and edit reports presentations and other business documents
Maintain an organized filing system ensuring easy access to key documents and information
Coordinate meetings conferences and events for the management team
Take minutes at meetings and ensure accurate records are kept
Manage office supplies and equipment ensuring that the office runs smoothly
Draft and send routine communications and business correspondence
Assist in the preparation and review of contracts reports and other documents
Maintain confidentiality and handle sensitive information with discretion
Perform other administrative tasks as assigned by executives

Requirements

Proven experience as an Executive Secretary Personal Assistant or similar role
Strong organizational and multitasking skills with a keen attention to detail
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Excellent written and verbal communication skills
Ability to work under pressure and meet tight deadlines
Strong interpersonal skills and a professional demeaner
Discretion and confidentiality when handling sensitive information
Ability to handle multiple tasks efficiently and proactively
Strong time management and problem-solving abilities
A bachelors degree or equivalent in Business Administration or a related field (preferred)

Required Skills:

Proven experience as an Executive Secretary Personal Assistant or similar role Strong organizational and multitasking skills with a keen attention to detail Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) Excellent written and verbal communication skills Ability to work under pressure and meet tight deadlines Strong interpersonal skills and a professional demeaner Discretion and confidentiality when handling sensitive information Ability to handle multiple tasks efficiently and proactively Strong time management and problem-solving abilities A bachelors degree or equivalent in Business Administration or a related field (preferred)

Requirements

Key Responsibilities:

Manage and organize executive schedules meetings and travel arrangements
Handle and prioritise incoming calls emails and correspondence
Prepare and edit reports presentations and other business documents
Maintain an organized filing system ensuring easy access to key documents and information
Coordinate meetings conferences and events for the management team
Take minutes at meetings and ensure accurate records are kept
Manage office supplies and equipment ensuring that the office runs smoothly
Draft and send routine communications and business correspondence
Assist in the preparation and review of contracts reports and other documents
Maintain confidentiality and handle sensitive information with discretion
Perform other administrative tasks as assigned by executives

Requirements

Proven experience as an Executive Secretary Personal Assistant or similar role
Strong organizational and multitasking skills with a keen attention to detail
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Excellent written and verbal communication skills
Ability to work under pressure and meet tight deadlines
Strong interpersonal skills and a professional demeaner
Discretion and confidentiality when handling sensitive information
Ability to handle multiple tasks efficiently and proactively
Strong time management and problem-solving abilities
A bachelors degree or equivalent in Business Administration or a related field (preferred)

Required Skills: