Bookkeeper

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Summary of Position

The accounting position will complete the daily financial transactions for Kanbes Markets. Primary responsibilities are accounts payables account receivables credit card transactions employee reimbursements for expenses and mileage through payroll weekly reports to the CEO Month end documents all in QBO by the 7th of every month treasury management.

Essential Duties:

• Manage day-to-day accounts payable (AP) and accounts receivable (AR) functions ensuring all transactions are accurately recorded and balanced daily with bank activity in QuickBooks Online.

• All revenue and expenses to be classified by departments.

• Ensure all checks cash and coins are deposited to the banks within 24 hours of receipt.

• Develop and monitor budgets ensuring alignment with organizational goals and accurate allocation of resources.

• Prepare and deliver financial reports for both internal stakeholders (e.g. leadership departments) and external parties (e.g. auditors funders regulatory agencies).

• Participate in internal department meetings providing relevant and up-to-date financial information as needed.

• Track and manage restricted funds and designated financial resources using QuickBooks Online or similar accounting software.

• Monitor designated or project-specific financial resources to ensure proper allocation and reporting.

• Maintain strong relationships with outside company vendors/partners.

• Utilize Google Workspace tools (Docs Sheets Drive etc.) for collaboration and documentation.

• Demonstrate proficiency and comfort with technology tools such as Dext Melio 1Password Slack Asana and Google Workspace to support daily operations and team communication.

• Maintain a consistent in-office presence; this role requires on-site work with minimal opportunity for remote work.
  

Core Responsibilities

• Financial Reporting & Compliance

• Review financial transactions with outside accounting company each week

• Maintain Quickbooks accounts

• Understand accrual basis accounting

• Assist external accounting service in preparing annual audit reports and 990 tax returns

• Treasury Management

• Manage bank accounts to optimize financial processes and ensure liquidity

• AP/AR Management

• Manage all accounts payables and receivables

• Maintain strong relationships with outside company vendors/partners

Impact Description

Own: What is this person singularly responsible for Why does this role exist

• This role is responsible for the implementation of the organizations financial policies

Assist: What will this person be involved in or collaborate with other individuals and teams on

• They will be expected to assist other teams with financial questions and reporting.

Teach: What experience does this person need to have What should they

already come in knowing

• Good accounting practices.

• Quickbooks on Line for Non Profits.

• Managing the Accounting Department with oversight by the outside accounting company.

Learn: Since no one is perfect what are the nice to haves Things they can learn on the job

• Food Systems and warehousing.

• Nonprofit management.

Impact Plan

Within 1 month youll

• Understand organizational mission vision and short-term (annual) goals.

• Have a comprehensive understanding of organizational structure including team members roles and responsibilities.

• Have assumed responsibility for Accounts Payable payment of invoices and reporting.

Within 3 months youll

• Will have assumed responsibility for all AR.

• Will have assumed responsibility for all invoice entry and management.

• Have an understanding of budget responsibilities and perform a monthly departmental budget review.

• Will be responsible for providing CEO with weekly and monthly financial reports.

Required qualifications:

• Bachelors degree or equivalent experience in accounting.

• QuickBooks management experience 3 years including high proficiency with QBO for non profits.

• 4 years relevant bookkeeping or financial accounting experience.

• Solid understanding of bookkeeping best practices and compliance requirements.

• Strong Time Management skills.

• Excellent communication skills including the ability to clearly convey information collaborate effectively with cross-functional teams and adapt messaging to diverse audiences.

• The ability to perform essential job duties with or without reasonable accommodation is required.

Compensation: Salary range is $60000-$75000 and will be commensurate with experience.

Benefits PTO: Full-time team members are eligible for medical dental and vision insurance at the time of hire. This position is primarily an in person position at Kanbes addition to company holidays this full time position is eligible for 14 days of paid vacation annually after 90 days of employment.

Kanbes is an Equal Opportunity Employer. We do not discriminate based on race color religion sex (including pregnancy gender identity and sexual orientation) national origin age disability genetic information veteran status or any other legally protected status.

OMNI and our clients are Equal Opportunity Employers.