Events and Marketing Manager

What to expect.

Plans executes and promotes events that enhance brand awareness engage consumers and advances Sheppard Pratts organizational priorities including fundraising employee engagement board relations and institutional growth. Manage the entire event life cycle from initial concept and promotion to final evaluation. This role requires a blend of imaginative thinking and meticulous planning to deliver memorable experiences that resonate with target audiences. Ensures every event reflects and strengthens the Sheppard Pratt brand amplifies its mission and deepens relationships with donors employees board members and broader community.

This position works closely with the Office of the President in the planning and execution of high-profile events demonstrating exceptional judgment discretion and sensitivity in engaging with distinguished guests including elected officials corporate leaders and community partners.

Specific responsibilities include:

Event Planning

• Develop and implement a vision for Sheppard Pratts events from elevated special events to stewardship events to employee engagement events working in collaboration with various stakeholders.
• Collaborate with operational leaders and stakeholders to develop and implement event strategies including event goals timelines budgets and promotional plans. Serve as a resource to provide guidance on departmental events.
• Create and manage event budgets ensuring cost-effectiveness while maintaining quality.
• Ensure special events incorporate novel approaches to ensure alignment with organizational goals including fundraising developing new business strengthening community relations and building the brand.
• Lead post-event follow-up and analysis including debrief meeting and report for key stakeholders to assess event and identify future improvement opportunities.
• Serve as an ambassador attending other organizations events and building relationships with local community partners to build awareness of Sheppard Pratt.
• Stay current on event trends technologies and best practices to deliver innovative event experiences.
• Conduct site visits of venues as needed.
• Collaborate with the Marketing and Communications teams on creative and production of all event collateral as well event programming and promotion.

Event Management

• Establish a playbook for event management including annual event calendar individual event project trackers and deliverables that align to strategic goals and priorities.
• Standardize pre/during/post-event workflows to ensure seamless execution of each event. Standardize event templates and checklists to facilitate seamless execution.
• Manage vendors to ensure highest quality and best pricing options to meet desired objectives.
• Develop and adhere to agreed-upon budgets for each event. Track all expenses and provide updates to leadership and other key stakeholders.
• Oversee RSVP tracking and confirmation process.
• Provide post-mortems on registrations attendance engagement and ROI.
• Collaborate with and manage stakeholders on event process to ensure seamless execution on the day of the event including facility logistics security IT/AV set-up and tear down seating arrangements technical and atmosphere for internal events and external as appropriate.
• Act as primary contact with vendors venues and production teams.
• Identify staffing and workflow plans including run-of-show.
• Oversee on-site operations including load-in event day execution and breakdown and troubleshoot issues that arise throughout the event.

Sponsorships and Community Partnerships

• Assist in the management of sponsorships and partnerships including working with other agency support for events.
• Represent Sheppard Pratt at community events and recruit other representatives as needed.
• Manage sponsorship budget including assessing requests relative to policy.
• Ensure all sponsorship benefits are fulfilled in accordance with sponsorship packages (e.g. attendees logo ads etc.) coordinating with others as appropriate.

What youll get from us.

At Sheppard Pratt you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

• A commitment to professional development including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation

• Comprehensive medical dental and vision benefits for benefit eligible positions

• 403b retirement match

• Generous paid-time-off for benefit eligible positions

• Complimentary Employee Assistance Program (EAP)

• Generous mileage reimbursement program

This position has a pay range of $79975.79 minimumto$131800.45 maximum. Pay for this position is determined on a number of factors including but not limited to years and level of related experience.

What we need from you.

• Position requires a college degree and at least 5 years working in event management. Experience in conference or hospitality industry is preferred.
• Must possess exemplary level of professionalism be detail-oriented communicate with tact and demonstrate strong organizational skills.
• Must be professional and flexible with an ability to adapt and keep pace with changing workload demands. Experience with Microsoft Office is required.
• Requires flexible work hours to cover night and weekend events.
• Requires excellent communication skills to interact effectively with clients coworkers contractors and staff role model excellent customer service to others.
• Requires problem-solving skills in event planning financial management of contracts and operations and prompt resolution of client issues.
• Work meeting event planning and operations management needs involves attention to detail schedule and deadlines and very frequently (51-80% of work time) produces mental/visual stress and fatigue.

WHY SHEPPARD PRATT
At Sheppard Pratt we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individuals facing lifes challenges. Join us and be a part of a mission that changes lives!

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Required Experience:

Manager